Human Resources Specialist

Human Resources Specialist – HOMEWOOD-FLOSSMOOR COMMUNITY HIGH SCHOOL DISTRICT 233

• Employment type:
  
  Full‑time (Monday‑Friday) / 12‑month position
• Start date:
  
  ASAP
• Salary: $64,500 - $69,500/year (prorated), commensurate with credentials and experience
• Evaluation:
  Annually
• Supervisor:
  Jalitza Martinez, Assistant Superintendent for Staff Services
• Deadline:
  Position is open until filled

• Bachelor’s Degree in Human Resources or related field preferred.
• Minimum of 3 years’ experience in human resources preferred.
• Professional in Human Resources (PHR) certification preferred.
• Demonstrated evidence of knowledge and continued training in employment law, compensation, compliance, safety, training and development.
• Excellent record keeping, attention to detail and computer skills in Microsoft Office Suite (Word, PowerPoint, Excel and Access) and Google Workspace.

• Administer and maintain the district’s absence management system (e.g., Frontline/Absence Management), including leave entry, reconciliation, corrections, and approval routing.
• Monitor employee leave balances and ensure accurate coding and documentation of sick, personal, vacation, and unpaid leave, managing uploads to the employment information systems.
• Process and track all FMLA, parental leave, medical leave, intermittent leave, and other protected leaves in compliance with federal and state law.
• Communicate leave eligibility, required documentation, timelines, and return‑to‑work procedures to employees and supervisors.
• Coordinate with Sub Coordinator to provide substitute coverage information and confirm alignment with absence records.
• Prepare and submit all required Illinois State Board of Education human resources reports (e.g., EIS, Unfilled positions, evaluation data, etc.).
• Administer and track extra‑responsibility assignments, supplemental stipends, and extra‑duty pay, confirming accuracy and eligibility based on collective bargaining agreements and board policy.
• Maintain and update the district’s auxiliary and supplemental stipend records, rosters, and annual renewals.
• Process employee incentive programs, recognition stipends, and district‑approved bonus programs.
• Manage merit pay processing, including verification of qualifying criteria, documentation, and submission to Payroll.
• Maintain accurate entry of all pay adjustments, stipends, and supplemental assignments within the HRIS or payroll system.
• Oversee onboarding data entry for new hires, including personal information, licensure, salary schedule placement, FTE, job classification, and assignment data.
• Maintain accurate employee records within the HRIS, including transfers, assignment changes, salary updates, and separations.
• Support employees with navigation of HR systems and troubleshoot access or data issues.
• In collaboration with the finance department, track and process retirement for employees (TRS, IMRF).
• Process lane advancement and tuition reimbursement requests, including verification of transcripts, coursework, timelines, and eligibility under the collective bargaining agreement.
• Enter lane changes into the HRIS and coordinate with Payroll to ensure accurate salary adjustments.
• Maintain complete records of lane advancement and reimbursement histories.
• Prepare the monthly Board Personnel Report, including new hires, resignations, appointments, adjusted appointments, leaves, etc.
• Manage all unemployment claims for the district, including responding to inquiries, gathering documentation, submitting required information, and representing the district in hearings to ensure timely and accurate claim resolution.
• Create and maintain stipend memos or supplemental assignment lists for Board approval.
• Ensure accuracy, confidentiality, and completeness of all Board‑facing personnel documents.
• Maintain and update employee personnel files in accordance with board policies and legal requirements.
• Assist with recruitment processes (posting jobs, screening documents, applicant communication) when needed.
• Respond promptly to inquiries from employees, supervisors, and administrators regarding HR policies, benefits, employment status, and leave.
• Support annual HR cycles such as contract renewals, staffing updates, salary schedule adjustments, and orientation.
• Maintain strict confidentiality of employee information and sensitive HR data.
• Follow all district policies, collective bargaining agreements, and legal requirements.
• Perform other job‑related duties as assigned by the Assistant Superintendent for Staff Services.

• IMRF Pension
• Medical
• Dental
• Vision

Mid‑Senior level

Full-time

Human Resources

Medical Practices

Chicago, IL