Human Resources Assistant

Human Resources Assistant – Immediate start, 12‑month full‑time, 7:30 a.m.–4:00 p.m., $29.00 / hour

Candidate will provide administrative support to the Human Resources Office, maintaining accurate employee resources, assisting with the recruitment and hiring process, onboarding, offboarding, managing internal and external communications, and supporting key HR areas. The role requires high organization, self‑motivation, prioritization, accuracy, strong communication and collaboration skills, and maintaining confidentiality. A service‑oriented approach is essential.

• Provide general administrative support: preparing correspondence, forms and reports, arranging meetings, processing confidential documents, filing, and tracking deadlines
• Deliver exceptional customer service to staff
• Ensure strict confidentiality of all staff and school information
• Submit and manage online job postings
• Act as liaison between the district and colleges/universities for student‑teacher placements/interships
• Assist with employee onboarding and offboarding
• Track and assist with new employee background screenings and employment verification
• Maintain accuracy of department spreadsheets
• Coordinate orientation and training sessions for new employees
• Review lane advancement requests from certified staff
• Collaborate with departments and personnel to ensure personnel needs are met and employee engagement efforts are maintained
• Manage sensitive and confidential matters such as personnel relations, employee relations, and organizational changes, protecting the security of information, data and files
• Assist with credentialing, auditing, licenses and inspections
• Maintain employee files and ensure they are up‑to‑date
• Contribute to team effort by assisting with projects as needed

• High school diploma; college degree preferred
• Familiarity with HRIS systems (Skyward) highly preferred
• Excellent computer skills, including proficiency in Google Workspace, Microsoft Office (Word, Excel, Access), Power School, and building/student‑management systems
• Excellent written and verbal communication skills
• Strong attention to detail
• Sense of urgency with ability to multitask under pressure
• High level of confidentiality
• Previous experience in a human resources or administrative support role

Supervisor: Ms. Jalitza Martinez, Superintendent of Human Resources

Deadline: Open until filled

• IMRF Pension
• Medical
• Dental
• Vision

Entry level

Internship

Human Resources

Medical Practices