Accounting Specialist

Job Summary

The Accounting Specialist will be responsible for performing the accounting processes for SPBS, Inc. This position will perform a variety of functions for Accounts Payable and Accounts Receivable.

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Prepare bills, invoices, and bank deposits
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Communicates effectively with clients on open invoices, past due payments, and collection activities.
• Enters deposits on customer accounts accurately and on a daily basis
• Reconciliation of customer credit card payments
• Managing accounts payable using accounting software and other programs
• Manages the administrative aspects of client contracts including: renewal periods, billing, & asset data entries
• Handling accounts payable for separate entities and vendors
• Establishing and maintaining relationships with new and existing clients & vendors
• Review, code, and process invoices for payments
• Answers phone in a courteous manner
• Maintain a clean and organized workplace
• Maintain professional conduct and appearance at all times
• Ensure compliance with company policies and procedures as well as government regulations
• Collaborates and cooperates with other departments in establishing and carrying out duties
• Maintains appropriate communications within department and throughout company
• Communicates and collaborates with the outside Controller
• Performs other duties as assigned by the department manager

The Accounting Specialist will be responsible for performing the accounting processes for SPBS, Inc. This position will perform a variety of functions for Accounts Payable and Accounts Receivable.

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data
• Prepare bills, invoices, and bank deposits
• Verify discrepancies by and resolve clients’ billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Communicates effectively with clients on open invoices, past due payments, and collection activities.
• Enters deposits on customer accounts accurately and on a daily basis
• Reconciliation of customer credit card payments
• Managing accounts payable using accounting software and other programs
• Manages the administrative aspects of client contracts including: renewal periods, billing, & asset data entries
• Handling accounts payable for separate entities and vendors
• Establishing and maintaining relationships with new and existing clients & vendors
• Review, code, and process invoices for payments
• Answers phone in a courteous manner
• Maintain a clean and organized workplace
• Maintain professional conduct and appearance at all times
• Ensure compliance with company policies and procedures as well as government regulations
• Collaborates and cooperates with other departments in establishing and carrying out duties
• Maintains appropriate communications within department and throughout company
• Communicates and collaborates with the outside Controller
• Performs other duties as assigned by the department manager

• 3+ years of proven working experience as AP/AR associate
• Solid understanding of basic bookkeeping and accounting principles
• Strong data entry skills
• Proven knowledge of working with spreadsheets and proprietary software
• Proficient in MS Office; experience with Google Workspace a plus!
• Experience with Quick Books software a plus
• Associates degree in Finance or similar course of study required;
  Bachelor’s degree in accounting preferred

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation can be made to enable people with…