Building Permits & Plans Specialist

Under direct supervision, provides technical, secretarial, and administrative duties for the Building and Inspection Services Division of the Development Services Department.
• Performs various administrative and technical support duties for the Building and Inspection Services Division to include conducting research and surveys, assembling information, compiling and analyzing statistical data; preparing various reports; and other special projects as assigned by the supervisor or designee.

• Secretarial and general office duties to include typing, serving as receptionist, operating various office equipment to include plans printer, plan scanner, computers, binders, copier, telephone, etc., screening telephone calls and writing messages, reading, proofing, and writing reports as required, arranging, indexing, filing, retrieving letters, maps, plats, plans, memos, reports, charts, statements, and statistical data.

• Reviews plans and permit submittals for residential water heater, HVAC, re-roof, window/door replacement, and foundation repair.

• Maintains records; files to include work orders, service request notices, notice of violations, property owner data, permits, and contractor registrations.

• Performs general clerical receptionist duties at various times when needed, to include greeting and assisting incoming customers, accepting payments and assisting the public with questions requiring knowledge of policies and procedures.

• Collects payments for permits and other required fees.

• Provides clerical relief support duties to include typing, filing, sorting, and retrieving records; cash handling; bookkeeping; operating computer equipment; data entry; photocopying; collating materials; performing mathematical calculations with proficiency; and other tasks as assigned.

• Responds to public inquiries and inter-department inquiries to department functions, i.e., permits, inspections, legal description of lots, properties, and project status.

• Adheres to departmental, personnel, and safety policies and procedures.

• Assists co-workers and other divisions, as needed.

• Informs supervisor of all work activities.

• Performs other duties as assigned.Minimum Qualifications

• A High School Diploma or General Equivalency Diploma (GED) is required.

• Must have a minimum of one (1) or more years of municipal or general office work experience.

Physical Abilities
The physical abilities described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job.

• Must be able to type, see, read, talk, hear, write, and understand and carry out oral and written
directives.

• May be required to move various boxed documents, weighing up to 52 lbs. with the use of a dolly for
assistance
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.

Desired Qualifications

• A general working knowledge of municipal government is preferred.Knowledge/ Skills / Abilities

• Must have general knowledge of modern office practices and procedures.

• Must have excellent English communicative skills, both oral and written, to include spelling, grammar,
and punctuation.

• Must have strong organizational skills, letter writing, and database and spreadsheet management
skills.

• Must have skills in Microsoft Office, Microsoft Excel, plan and plat reading, and an understanding of
utilities and easements.

• Must be able to interpret and work with various design-related data and documents, including
ordinances, code books, site plans, plats, and Town maps.

• Must be able to work well under pressure and stress; handle multiple tasks; and prioritize and organize
work assignments.

• Must be able to work effectively and efficiently with the general public and coworkers and maintain a
pleasant and friendly demeanor at all times