Facilities Manager

Facilities Manager

The Facility Manager is responsible for the efficient, effective, and safe maintenance, renovation, operation, and security of the parish equipment, grounds, and facilities, including rectories. The Facility Manager manages life safety systems, alarm systems, energy management systems, and the event scheduling. The Facilities Manager directs, oversees, and participates in major projects, maintaining, and improving the physical plant and grounds.

Principal Accountabilities:

• Recruit, train, develop and manage maintenance staff.
• Ensure that both personal and staff schedules meet the parish's essential daily needs, including full coverage for all liturgical celebrations, holidays, Sunday Mass times and parish wide events. Coordinate the opening/closing of the parish facilities.
• Ensure the integrity and operation of the mechanical and cosmetic aspects of the parish properties are intact and always properly functioning.
• Plans, coordinates, and maintains all electrical, mechanical, plumbing, audio visual, lighting and security and HVAC systems with ongoing preventative maintenance programs and upgrades. Ensure daily, weekly, monthly and annual inspections (including necessary corrections) are accomplished and documented.
• Ensure all maintenance activities meet regulatory, safety, and health standards including but not limited to lighting, fire and safety equipment.
• Guides and supervises the management of parish grounds, buildings, and systems.
• Instructs maintenance staff on safety standards, new maintenance procedures, practices & materials.
• Proper recruitment, vetting, administrative management, and oversight of all facilities-related volunteers.
• Serve as the first point of contact for all facility management projects. Obtains bids and contracts for work not performed by staff. Consult with pastor and decide which bid would best benefit the property.
• Coordinate, manage, monitor, and oversee contracted services for security, groundskeeping, pest control, custodial, and any other maintenance or installation services for the church and rectories to ensure facilities and rectories are properly maintained. Supervise all contractors on property, including custodial workers. Ensure vendor service quality is professional and contract terms are fulfilled. Ensure all projects are satisfactorily completed before submitting payment requests.
• Ensure facilities are always secure and safe. Inspect all areas of the facility, parking lots, and grounds daily. Identify and address safety issues. Ensure fire exits and evacuation procedures are properly documented and displayed. Know and understand these exits and procedures. Manage the assignment of keys and key fobs to the facility.
• Alert staff of any construction, alarm testing, or contractors on property
• Work with staff to schedule construction, repairs, etc. to minimize impact on daily operations.
• Dealing with emergencies as they arise. Respond to facility alarms, alerts, and system failures. Determine the most expedient methods of contacting police, fire and other protective services. Serve as emergency contact for these services and other facility emergencies. Maintain list of emergency contacts.
• Responsible for property and event security:
• Institutes, maintains, promulgates, and enforces security policies and procedures in accordance with diocesan policy and law.
• Coordinates event security 30 days prior to scheduled events.
• Coordinates event security within 3 days of initial notice of applicable short notice/unscheduled events.
• Coordinates proper maintenance, and accessibility of all fire prevention and suppression equipment and EMS/EMT equipment
• Complete minor repairs needed on the electrical, mechanical, and plumbing. Complete minor repairs including but not limited to doors, ceiling tiles, furniture, fixtures, minor equipment, and small appliances.
• Maintain a file system for contracts, projects, inventory, blueprints, vendor information, warranties, and service schedules. Ensure insurance certificates for service providers and users of the facility are current, meet diocesan requirements, and are kept on file. File all necessary documents for insurance claim…