Account Payable Clerk

Job Description

The Accounting Clerk (AP/AR) supports ETI's finance operations by performing a combination of Accounts Payable and Accounts Receivable functions. This role is responsible for processing vendor invoices, managing customer payments, reconciling accounts, supporting collections activities, and assisting with financial reporting and close processes.
The ideal candidate is detail-oriented, organized, and comfortable working with financial data, Excel, and accounting systems in a fast-paced environment.
Key Responsibilities
Accounts Payable (AP)

• Receive, review, verify, and process vendor invoices accurately and on time
• Prepare and issue vendor payments via check, ACH, wire, or electronic methods
• Maintain vendor records and resolve invoice or payment discrepancies
• Post AP transactions to the general ledger
• Assist with AP reconciliations and month-end / year-end close activities

Accounts Receivable (AR)

• Record and reconcile customer payments, including checks, ACH, wire transfers, and credit card transactions
• Apply payments accurately to open customer invoices
• Investigate and resolve discrepancies between payments and invoices

Collections & Cash Flow Support

• Monitor accounts receivable aging reports and identify past-due balances
• Contact customers regarding outstanding balances and follow up on payment status
• Support payment arrangements in accordance with company policies

Reporting & Analysis

• Prepare and maintain AP and AR aging reports, payment status updates, and collection summaries
• Provide regular updates to management on AR metrics and key performance indicators (KPIs)
• Support cash flow tracking and general financial reporting

Additional Qualifications/Responsibilities

Qualifications & Skills
Required:

• High School Diploma or equivalent
• 2-3 years of experience in accounts payable or related accounting/finance roles
• Experience with invoice processing, payment processing, and vendor communication
• Strong attention to detail and accuracy
• Proficiency with Microsoft Excel and basic accounting systems

Preferred:

• Bachelor's in accounting, Finance, Business Administration, or a related field
• Experience with ERP or accounting software such as Oracle Net Suite (strong advantage), SAP, or Quick Books
• Understanding of general ledger processes, reconciliations, and internal controls

Soft Skills:

• Strong organizational and time-management skills
• Clear written and verbal communication skills
• Ability to collaborate effectively with internal teams and external vendors