Fueling Billing Specialist

We are hiring a Fueling Billing Specialist in our Corporate office to review, process, and maintain records for fuel billing, ensuring accuracy and compliance in fuel-related transactions and reporting. This includes assistance with fuel inventory accuracy, as well as processing and reconciling vendor invoices.

Key Responsibilities:

Complete Daily Fuel Billing:

Audit BOLs and fuel delivery documentation to ensure accuracy

Import fuel delivery files into ERP (PDI Enterprise) for processing

Generate billing to all customers

Ensure third party billing is processed, reviewed for accuracy, and billed to customers

Review and match vendor payments to billed deliveries for posting

Process Daily Fuel Price Updates and Verification Complete Weekly Freight Billing Maintain Freight Rates and Fuel Surcharges Assist with Month End Close Reviews of Fuel Deliveries and Inventory Create and Maintain Full Documentation of Processes and Procedures Research and Resolve Billing Discrepancies Communicate with Internal and External Customers/Vendors Other Duties:

Identify and implement process improvements in fuel billing

Provide necessary documentation for audits

Accuracy with a high attention to detail

Basic understanding of Accounts Receivable and Accounts Payable functions

Proficiency with Microsoft Office with a strong focus on Excel Experience in the fuel industry is highly desirable

Proficiency in accounting software and systems, with emphasis on PDI Enterprise Excellent organizational, documentation, and file management skills

Ability to work independently, as well as in a team environment

Customer service oriented with effective communication for both written and verbal

Ability to multi-task in a fast-paced environment

Positive can-do attitude

Ability to follow instructions and open to change

Military time knowledge is a plus
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