Executive Assistant

Executive Assistant & Secretary to the Chairman & CEO

Location:

Full-time onsite in Flowood, MS

As Executive Assistant to the Chairman and CEO of Netlink Voice, Phonesuite, 888

VoIP, and a diverse portfolio of brands, you will serve as a trusted strategic partner, ensuring the CEO’s time, focus, and priorities are maximized across multiple high-growth organizations. This role goes beyond traditional administrative support — you will act as an extension of the CEO, providing executive-level coordination, communication, and operational support.

• Manage a complex and dynamic calendar across multiple companies, ensuring alignment with business priorities.
• Anticipate scheduling needs, prepare agendas, and coordinate logistics for internal and external meetings.
• Handle travel arrangements, itineraries, and accommodations with a focus on efficiency and preference.
• Manage the CEO’s email inbox: prioritize, organize, draft, and respond to messages as appropriate.
• Maintain and update the CEO’s professional and personal contacts database, ensuring information is current and accessible.
• Answer, screen, and route phone calls on behalf of the CEO, acting as the first point of contact when necessary.
• Perform banking deposits and reconciliations in coordination with finance teams.
• Serve as the primary gatekeeper for the CEO, prioritizing incoming requests and ensuring timely follow-up.

• Attend key internal and external meetings to take notes, track deliverables, and circulate follow-up action items.
• Draft and edit professional correspondence, presentations, reports, and board materials.
• Ensure consistent and timely communication across executive leadership teams and portfolio companies.
• Liaise with board members, investors, partners, and clients with professionalism and discretion.

• Assist in tracking company-wide objectives, KPIs, and initiatives.
• Conduct research and prepare executive briefs to support strategic decision-making.
• Coordinate cross-company projects, ensuring deliverables are met and aligned with CEO’s directives.
• Support AP (Accounts Payable) management and auditing processes.
• Support board relations, investor communications, and high-level client or partner engagements.

• Handle highly sensitive and confidential information with discretion.
• Assist with personal scheduling and logistics to ensure seamless balance between professional and personal obligations.
• Anticipate needs and proactively solve problems to remove obstacles for the CEO.

• 2+ years of executive-level support, preferably for C-suite leaders with complex, multi-company portfolios.
• Exceptional organizational and project management skills with attention to detail.
• Strong written and verbal communication skills; ability to draft professional correspondence.
• High level of discretion, judgment, and professionalism.
• Proficiency with Microsoft 365, Google Workspace, and modern collaboration tools (Slack, Zoom, Asana, Google Meet).
• Apple Mac OSX / Apple ecosystem experience strongly preferred; if not, must be willing to learn and adapt quickly (this role is fully Apple-based).
• Must be able to occasionally work flexible hours and weekends to effectively support the Chairman & CEO.
• Must be willing to occasionally travel if required.
• Ability to thrive in a fast-paced, entrepreneurial environment with shifting priorities.

• Proactive and anticipatory — sees what needs to be done before being asked.
• Highly adaptable — comfortable juggling multiple brands, teams, and priorities.
• Relationship-driven — able to build trust with executives, partners, and staff.

• Strategic thinker — not just reactive, but able to help the CEO focus on big-picture priorities.
• Reliable and discreet — trusted with sensitive business and personal matters.