Administrative Assistant; Care & Recovery Team

Summary

The Care & Recovery Administrative Assistant provides high-level administrative, operational, and relational support to the Care & Recovery Team, enabling pastors, ministers, and leaders to focus on direct ministry and leadership.

Because this role supports sensitive care work, the Assistant must demonstrate maturity, confidentiality, and a strong alignment with Pinelake Church’s mission and values.

• Works in coordination with the overall goals and objectives of Pinelake Church and the Care & Recovery Team.

• Assists the Lead Pastor of Care & Recovery to work toward excellence in all areas of the ministry.

• Provides administrative assistance for all activities that support the ministry’s strategies. Communicates these activities to other staff members and the ministry team.

• Assists the Care & Recovery Team members, when needed, to support teamwork and contribute to the successful completion of their objectives and strategies.

• Basic personal responsibilities:

• Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, meditation and practicing L3.

• Maintain proper priorities in your home including your spouse and children (if married and/or with children).

• Faithfully support the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you.

• Maintain active participation in community.

• Reflect a growing awareness and practice of personal Emotional Healthy Spirituality.

• Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24).

• Value the 7 H’s of our staff culture in your heart, home, and life (Humility, Honor, Honesty, Hunger, Holy Spirit, Health and Harmony).

Administrative Duties:

• Serve as a primary administrative partner to the Lead Pastor of Care & Recovery, anticipating needs and supporting effective leadership across all areas of care ministry while also partnering with the entire team.
• Coordinate scheduling and preparation for meetings, events, gatherings, and travel related to the Care & Recovery Team.
• Support ministry events and special care initiatives with administrative and purchasing functions, including staff recognitions, bereavement support, care for families during mission trips, and similar functions.
• Host staff, guests, and ministry partners with exceptional hospitality, ensuring a welcoming, organized, and supportive environment.
• Ensure refreshments are restocked daily for any upcoming appointments. Support onboarding and offboarding processes as assigned, ensuring smooth coordination and documentation.
• Maintain accurate records, databases, and reporting systems related to care, recovery, referrals, and ministry activity.
• Prepare summaries, reports, and updates to support informed decision-making and cross-ministry collaboration.
• Assist the Lead Pastor of Care & Recovery in tracking the annual budgets for the team.
• Prepare purchase orders and check requests; track, reconcile, and report monthly expenses.
• Order curriculum, materials, and resources as requested, ensuring responsible stewardship of church funds.
• Perform other duties as assigned.

• Facilitate clear, timely communication across ministry areas through project coordination, reporting, and consistent follow-up.
• Coordinate Care Connect processes between the Hiring Team and the Care & Recovery Team.
• Act as a liaison between the Care & Recovery Team and internal departments, external providers, and ministry partners as requested.

Assist the Care & Recovery Team in working with external professional providers, including coordination and administration of third-party payor agreements.

• Maintain documentation, track agreements, and support compliance with approved processes and timelines.

May work with servant leaders and other staff members.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability…