Executive Administrative Assistant

Overview

Techstra Solutions is looking for an Executive Assistant to join our team in our Pittsburgh’s east end office (Squirrel Hill area). This person will support the daily operations of the office and interact with staff at all levels in a fast-paced environment.

• Provide administrative and personal support to two company principals including: correspondence, scheduling meetings, and personal errands.
• Coordinate scheduling and set up meetings based on availability for internal and external stakeholders.
• HR & Recruiting – assist HR and recruiting teams in arranging candidate interviews, client coordination, resumes, recruiting and onboarding activities.
• Create or revise documents, reports and databases; author, review, revise and distribute documentation such as consulting profiles, policies, contractual artifacts and various reports/databases.
• Organize internal resources; build out and maintain processes to keep files and office supplies organized and easily accessible.
• Project/Task Management – prioritize and manage multiple projects/tasks simultaneously and follow through on issues in a timely manner.
• Facilitate executive-level operations – arrange travel schedule and reservations for executive management.

• 5+ years’ experience supporting at the executive level
• Strong organizational, communication, and time-management skills
• Experience assisting busy executives with day-to-day activities
• Strong proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Experience successfully creating and/or modifying processes
• Proven ability to work in a fast-paced environment
• Resourcefulness, creativity, and problem-solving skill set

Location: Must reside close to Pittsburgh East neighborhoods (Expected to be in Squirrel Hill office daily).

Techstra Solutions helps top companies and brands achieve the business value of Digital and Talent Transformation. We deliver transformation expertise through client consulting, innovative staffing solutions and software development.

Techstra Solutions is an equal opportunity employer. The Company makes its decisions on merit, and its policy of equal opportunity prohibits discrimination in all phases of the employment process.

The policy of equal opportunity applies without regard to race, color, creed, religion, gender, sexual orientation, gender identification, pregnancy, marital status, national origin, ancestry, age, disability, military status, veteran status, or any other protected categories under federal, state, or local law.

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