Executive Administrative Assistant - Senior Associate Pastor; One Church Team

Executive Administrative Assistant

The primary responsibility of the Executive Administrative Assistant is to provide high-level administrative support to the Senior Associate Pastor, ensuring their workflow is efficient and their time is focused on critical ministry priorities. This role acts as a proactive partner in calendar management, project tracking, and daily scheduling, while serving as a welcoming host for individuals coming in for interviews as well as daily meetings.

The position requires strong organizational skills to keep leadership updated on key priorities and collaborating with the Lead Team administrative team to maintain consistency and community.

• Learn
  • Pursue a growing relationship with Jesus through consistent time in God's Word and prayer.
  • Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
  • Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
  • Cultivate awareness of God's presence in everyday life, listening to the Holy Spirit and responding in obedience.
• Live
  • Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
  • Pursue emotional health by engaging in self-awareness, addressing past wounds, and cultivating honest, healthy relationships.
  • Practice healthy rhythms, prioritizing your relationship with Jesus and your family.
  • Embody a life of integrity and surrender, allowing your private life with God to shape your work.
• Lead
  • Take ownership of disciple-making by supporting and strengthening environments where people can take their next step toward a Jesus-Centered Life.
  • Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials → JCL → Be the Church).
  • Contribute to life-change by bringing your skills, organization, and follow-through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
  • Build up people through your influence—encouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
  • Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.
• Embrace the Culture
  • Value and embody the staff values, which we call the 7 H's:
    Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony
  • Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
  • Work in alignment with the church vision and leadership
  • Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.

Calendar and Scheduling

• Manage all aspects of calendar scheduling for the Senior Associate Pastor.
• Prioritize and schedule meetings based on seasonal priorities and ministry rhythms.
• Oversee and coordinate the scheduling and hosting of meetings in the upstairs and main conference rooms.

Project and Communication Management

• Partner with the One Church Leadership Team to track projects in  for visibility, momentum, and coaching opportunities.
• Maintain awareness of all active projects and upcoming deliverables.
• Keep the Elders updated on key priorities through regular communication with the Senior Pastor and his Executive Administrative Assistant.
• Anticipate needs and proactively work ahead of the Senior Associate Pastor on upcoming steps and initiatives.

Hosting and Meeting Coordination

• Host daily meetings, ensuring hospitality, readiness, and efficiency.
• Welcome and host candidates during interviews, representing the Church with professionalism and warmth.
• Facilitate and assist with meeting logistics (space prep, materials, follow-up, etc.).

Metrics and Reporting

• Track and maintain all relevant metrics for performance, understanding, and progress updates.
• Provide periodic reports or updates to ensure alignment across teams.

Team Collaboration

• Meet regularly with the One Church Leadership Team administrative group to foster community, ensure…