Administrative Assistant One Church Team

SUMMARY

The primary responsibility of the Administrative Assistant is to support the One Church Recruiting team by coordinating, organizing, and directing all administrative functions of the team. This position also facilitates collaboration across Pinelake’s campuses and ministry areas.

• Learn
  • Pursue a growing relationship with Jesus through consistent time in God’s Word and prayer
  • Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
  • Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
  • Cultivate awareness of God’s presence in everyday life, listening to the Holy Spirit and responding in obedience.
• Live
  • Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
  • Pursue emotional health by engaging in self‑awareness, addressing past wounds, and cultivating honest, healthy relationships.
  • Practice healthy rhythms, prioritizing your relationship with Jesus and your family
  • Embody a life of integrity and surrender, allowing your private life with God to shape your work.
• Lead
  • Take ownership of disciple‑making by supporting and strengthening environments where people can take their next step toward a Jesus‑Centered Life.
  • Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials → JCL → Be the Church).
  • Contribute to life‑change by bringing your skills, organization, and follow‑through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
  • Build people through your influence—encouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
  • Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.
• Embrace the Culture
  • Value and embody the staff values, which we call the 7 H’s:
    Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony
  • Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
  • Work in alignment with the church vision and leadership
  • Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.

• Help the team with efficiency, productivity, and communication by planning, establishing, and overseeing the implementation of all administrative functions for the One Church Recruiting team.
• Develop and distribute tools and resources that will assist the Recruiting team to provide better support to all prescribed areas of Pinelake Church.
• Facilitate clear communication and collaboration across the Recruiting team through reporting, data assimilation, project management, and consistent updates.
• Provide support by scheduling and preparing for events, meetings, interviews and gatherings.
• Coordinate interview schedules for candidates on‑site and off‑site interviews ensuring all details are covered such as room reservation, meals, transportation, and gift baskets. This includes booking travel and creating itineraries.
• Oversee administrative functions for the Recruiting team associated with the One Church calendar, administrative purchases, expense reimbursements, distribution of resources.
• Responsible for assigning timelines for administrative functions and providing deliverables based on departmental deadlines.
• In collaboration with the Creative team, within Pinelake’s branding guidelines, update electronic materials, as needed for use by the Recruiting team, such as job postings, graphics for social media, candidate travel itineraries, and meeting agendas. Proficiency with Pages (iWork productivity suite), MS PowerPoint, Canva, and other desktop publishing tools is a strong plus.
• Prepare purchase orders and submits check requests. Track and balance monthly expenses and reports activity to the Associate Director of Operations.
• Work in tandem with Operations, Recruiting, and Human Resource teams to launch new positions…