Temp Administrative Assistant Receptionist

Sapphire Center is seeking a detail‑oriented, organized, and reliable Temporary Administrative Assistant/Receptionist to support our front office, purchasing workflow, and administrative operations. This role is ideal for someone who thrives in a fast‑paced healthcare environment and can manage multiple tasks with accuracy and professionalism.

• Purchasing Support

  • Submit weekly purchasing requests through OnCare for housekeeping, medical, and incontinence supplies

  • Order office supplies monthly

  • Verify approved purchase orders and ensure all items match the authorized list

  • Process additional purchases only with Administrator approval

• Accounts Payable & Invoice Processing

  • Respond to monthly American Express reconciliation requests

  • Receive vendor invoices, obtain signatures, scan to AP, and rename files correctly

  • Complete reimbursement forms and submit with receipts

• Front Desk & Administrative Tasks

  • Sort and distribute employee paychecks

  • Accept Beauty Parlor payments and forward to Business Office

  • Track all incoming packages in the Delivery Log

  • Maintain vendor contact information and forms at the front desk

• Compliance & Facility Documentation

  • Record Fire Drills and Emergency Preparedness Drills in TELS

• Prior administrative or receptionist experience preferred

• Strong organizational and multitasking skills

• Ability to maintain accuracy with high‑volume paperwork

• Professional communication skills (in‑person, phone, and email)

• Comfort working in a healthcare or long‑term care environment

• Proficiency with scanning, filing, and basic computer applications

• Supportive leadership team

• Fast‑paced environment with meaningful work

• Opportunity to gain experience in healthcare administration