Office Assistant, VP of Student Affairs

About the Organization
At Vaughn College, our mission is to educate and train future leaders in the futureproof fields of engineering and technology, management and aviation. The college strives to provide a dynamic learning environment built on our aeronautical heritage that inspires a diverse and committed community of students to achieve success as leaders in the industries we serve. Just minutes from Manhattan, Vaughn College is in the heart of New York City in Queens, NY, adjacent to LaGuardia Airport.

Queens is one of New York's most fascinating boroughs and has been ranked as the 'number one' US travel destination and the nation's single most diverse county.

What separates Vaughn College from other institutions is our uniquely committed faculty who come to the classroom with extensive experience in such fields as engineering, manufacturing, aviation, management and communications. Working closely with the industries we serve, Vaughn has developed rigorous curricula that incorporate the latest technology as well as the knowledge you need to succeed in your chosen profession.

We provide traditional degrees as well as professional, technical and certification programs that prepare our graduates for successful careers. Most importantly, a degree from Vaughn College provides the critical, analytical and communication skills that form the foundation for a lifetime of success. Our graduates have gone on to become leaders in many major industries. More than 98 percent of our graduates are employed or continue their education, 78 percent in their field of study, within one year of graduation.

Vaughn College has a six-acre campus and is convenient to major transportation routes. As part of the institution's strategic plan, a 200-bed residential hall has been built, enabling students to live and pursue their chosen field of study on campus.

Description

Position Overview

The Office Assistant will support the Office of the Vice President of Student Affairs by providing administrative and clerical assistance that helps maintain smooth daily operations for the Vice President's Office. This position offers the opportunity to gain professional experience in a high-level executive environment while contributing to projects and initiatives that impact the entire college.

Key Responsibilities

- Assist with scheduling meetings, including coordinating availability, sending calendar invitations, and confirming participants.

- Prepare and process check requests, purchase requisitions, and event forms in accordance with college procedures.

- Support planning and logistics for campus events and activities.

- Organize and maintain both digital and physical files to ensure efficient retrieval and record-keeping.

- Draft and edit basic correspondence, forms, and memos as needed.

- Provide light hospitality support for visitors, events, and meetings (e.g., room setup, greeting guests).

- Conduct simple research and administrative follow-ups.

- Perform other general office tasks to support the operations of the office.

Required Qualifications

High school degree required.

Strong organizational skills and attention to detail.

Professional and clear communication skills, both written and verbal.

Ability to maintain discretion and confidentiality when handling sensitive information.

Dependability, punctuality, and a positive attitude.

Preferred Qualifications

- Familiarity with Microsoft Outlook, Word, Excel, and Teams.

- Previous experience with scheduling or administrative tasks.

- Interest in higher education administration or executive office environments.

Work Schedule

Flexible 10-15 hours per week, based on availability and office needs. Work is conducted in person at least one day per week.

This role is intended for Summer 2026 (June 1-August 31), with the opportunity to continue during the academic year on a reduced schedule of approximately 5 hours per week.

Supervision

This position reports directly to the Vice President of Student Affairs.

Payrate:

Hourly rate range: $17-20, commensurate with experience and/or a combination of education and experience.

Full-Time/Part-Time
Part-Time

Exempt/Non-Exempt
Non-Exempt

Salary
Hourly rate range: $17-20

EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

This position is currently accepting applications.