Part-Time Administrative Assistant II; Depot

Job Summary

Under general supervision, this position is a regular, part-time position providing administrative and operational support to the Foley Railroad Museum. Greets guests and manages gift shop. Prepares daily deposits, orders supplies, and works with event train drivers and Caboose Club volunteers. Schedules group visits and keeps the Museums Manager informed of activities at the Museum. Reports to the Museums Manager.

• Welcomes visitors to the Railroad Museum, describes opportunities available at the train venue and answers tourist’s questions about Foley.
• Provides general administrative support to the Museums Manager and in support of general operations at the Railroad Museum.
• Opens and closes the museum, including unlocking doors and restrooms of the facility.
• Manages gift shop, keeping it stocked and organized.
• Opens, closes, and balances the gift shop cash register daily.
• Prepares daily deposits and prepares monthly report to the Marketing Director and to the Finance Division.
• Responsible for petty cash and maintaining change for gift shop.
• Collects donations from the Model Trains, Event Train and Railroad Museum donation box and makes deposit.
• Schedules volunteer train drivers, distributes schedule, and coordinates requested days off.
• Coordinates training for new train drivers.
• Communicates with the Public Works Maintenance Department for needed train repairs.
• Schedules and organizes Railroad Museum group tours, coordinating with Caboose Club members and event train drivers as needed.
• Refers to desk manual(s), marketing materials, personnel policies, various policies of the City, ordinances and resolutions, etc.
• Utilizes a variety of computer software to include Incode, Microsoft Office Suite, Google Suite, the internet, email, etc.
• Interacts and communicates with a variety of groups and individuals to include city employees and the public.
• Operates a variety of machinery and/or equipment such as a phone, copier, scanner, fax machine, company vehicle, etc.
• May lead, guide and direct the work of volunteers as needed.
• Performs other duties as assigned.

High School Diploma or its equivalent and one (1) year of experience in a job related field, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.

Successful applicants must have a valid driver's license and pass a criminal background check (including driving record) and a pre-employment physical.

Immediate Benefits Upon Employment

STATE OF ALABAMA EMPLOYEES RETIREMENT SYSTEM: Part-time permanent employees participate in the Retirement Systems of Alabama if they are on at least a half-time (50%) basis - work at least 20 hours a week.

Tier 1 Members (hired prior to January 1, 2013): Employee contributions are 5% of base pay and 6% of base pay if a Certified Law Enforcement Officer or Certified Fire Fighter. Retirement benefits are available with 25 years of service to retire at any age OR at age 60 with at least 10 years of service.

Tier 2 Members (hired for the first time on or after January 1, 2013): Employee contributions are 7.5% of base pay and 8.5% of base pay if a Certified Law Enforcement Officer or Certified Fire Fighter. Retirement benefits for regular employees are available at age 62. Retirement benefits for Certified Law Enforcement Officer or Certified Fire Fighter are available at age 56.

RSA-1: Supplemental retirement plan (457 Deferred Compensation) available through payroll deduction. Investment election opportunity is once per 90 days. The City does not contribute any matching funds to this plan.

EMPOWER RETIREMENT: Partnered with the State of Alabama Employees’ Retirement System – Supplemental retirement plan (457 Deferred Compensation) available through payroll deduction. Investment election opportunity to change your investment election provided 24/7 through your website portal or by meeting with our representative. The City does not contribute any matching funds to this plan.

SICK LEAVE
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Eligible part-time employees accrue sick leave at a rate of 1.85 hours per pay period, up to a maximum of 48…