Facilities Specialist Associate

Position Summary

The Facilities Project Administrator Associate will be an integral part of the Corporate Facilities Team at South Jersey Industries. This team member will oversee SJI’s mailroom and courier operations and support Facilities functions and capital projects. The successful candidate will enjoy favorable career progression at a stable, growing company.

• Mailroom
  • Develop new shipping program resulting in cost savings with USPS
  • Oversee day to day operations of Mailrooms in Folsom and Atlantic City
  • Shipping vendor management
  • Process invoices for shipping vendors
  • Manage courier relationships
  • Document Retention Policy Administrator for SJI, SJG, ETG
  • Maintain organizational list of authorization to request documents
  • Maintain organizational list of authorization to destroy documents
  • Maintain and monitor documents storage
  • Report on documents ready for destruction
  • Manage conversion of physical documents to digital documents
  • Process invoices for document retention
  • Maintain supplier relationship with document vendor
  • Manage large departmental scanning projects (HR, Accounting, Treasury)
• Project Coordination
  • Coordinate and track Facilities Capital projects
  • Attend project meetings on behalf of facilities management
  • Coordinate all projects with business areas that require facilities and mailroom involvement
  • Provide input and scope for SOWs
  • Organize and participate in contract renewal negotiations
• Administrative
  • Updating and maintenance for Facilities SharePoint File/record administrator for Facilities Team site
  • Manage Facility issue reporting site
  • Maintain spreadsheet trackers for Facilities vendor contract documents
  • Provide general administration support to department manager
• Invoicing / Vendor Communication
  • Coder for Facilities in Workday
  • Create and maintain service contracts
  • Create and maintain PSA’s
  • Create and maintain of Purchase Orders
  • Assist in negotiation of pricing and contract terms
  • Change in orders
  • Obtain w-9 and insurance from suppliers/vendors
  • Communicate with vendors for vendor/supplier registration
  • Discuss, review, dispute invoicing concerns with vendors
• Liaison
  • Liaison between department manager and executives for vendor contract execution
  • Liaison between department manager and vendor
  • Collaborate with procurement department to assist in savings opportunities

• Bachelor’s degree with a minimum of 0 years of relevant experience. Equivalent work experience may be considered in lieu of a degree.

• Flexible vacation, Paid Time Off, and Sick Leave package
• Comprehensive Health, Dental, and Vision Insurance
• Short-term and Long-term Disability Insurance
• 401(k), with generous company match
• Employee Resource Groups to encourage employee engagement, nurture professional development, and foster an inclusive environment.

At this time, SJI is only considering applicants authorized to work in the United States currently and in the future without the need for visa sponsorship.

Compensation Range: $50,250 - $80,400. The pay range for this position reflects the base salary only and does not include benefits, bonuses, or other forms of compensation that might be part of the total compensation package. The specific salary offered will be based on a candidate’s qualifications, education, and experience.