Administrative Assistant III

Position Summary

Positions in this class are generally assigned to Vice President and Associate Vice Chancellor executive level positions, andincumbents perform tasks that support broad institution-widesystems, processes and procedures with minimal oversight.

For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting .

Assist administrator with office organization and detail and recommend operating practices and procedures to create new or torevise existing methods; implement systems to improve internalprocess in support of changing departmental and District needs,informing affected staff and providing training as needed;interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public;assist

students and staff to resolve problems relating to special programs, student services records, or related complaints,referring to appropriate staff members; coordinate activities withother District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendarsfor managers and/or professional staff; make arrangements fortravel, meetings, and conferences, and process travel claims;prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies;independently

prepare correspondence, memoranda, agendas, reports,technical requests, and other materials, including information of aconfidential nature; prepare required District and departmentaldocuments including, but not limited to, time sheets, reports,preliminary payroll records, travel forms, purchasing forms,requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets;order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment tovendors;

maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars;prepare and distribute meeting agendas, minutes, correspondence,memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing andcomposition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculatefull-time equivalency (FTE) and instructional load for faculty;track

flex obligation for faculty; prepare adjunct facultyassignment paperwork and related documents; assist with coordination of department hiring and orientation processes;process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have leadresponsibility for temporary employees, including interviewing and training.

Serve as a resource to support Administrative Assistant I's andothers on District/College-wide processes, policies and procedure sand assists the administrator in the assigned areas of responsibility.

Serve as the primary point of contact with District departments to assist with coordinating institution-wide personnel, hiring, risk management, legal, budget and other related areas of responsibility; assist with coordinating District/College-wide instructional, student, or administrative functions.

Perform related duties as required.

EXPERIENCE: Four years of experience related to the dutiesof the position.

EDUCATION:…