Administrative Assistant

Position Summary

Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight. For a detailed job description for this Los Rios Classified Employees Association (White Collar) posting.

Assist administrator with office organization and detail and recommend operating practices and procedures to create new or torevise existing methods; implement systems to improve internalprocess in support of changing departmental and District needs,informing affected staff and providing training as needed;interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public;assist

students and staff to resolve problems relating to special programs, student services records, or related complaints,referring to appropriate staff members; coordinate activities withother District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendarsfor managers and/or professional staff; make arrangements fortravel, meetings, and conferences, and process travel claims;prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies;independently

prepare correspondence, memoranda, agendas, reports,technical requests, and other materials, including information of aconfidential nature; prepare required District and departmentaldocuments including, but not limited to, time sheets, reports,preliminary payroll records, travel forms, purchasing forms,requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets;order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment tovendors;

maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars;prepare and distribute meeting agendas, minutes, correspondence,memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing andcomposition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculatefull-time equivalency (FTE) and instructional load for faculty;track

flex obligation for faculty; prepare adjunct facultyassignment paperwork and related documents; assist with coordination of department hiring and orientation processes;process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have leadresponsibility for temporary employees, including interviewing and training. Perform related duties as required.

EXPERIENCE: Two years of experience related to the duties of the position.

EDUCATION: One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.

Promotional:
One year of experience with Los Rios Community College District performing clerical duties. (Promotional applies to current, regular Classified employees working with the Los Rios Community College District.)

Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.

(Experience Requirement:
One year of experience is equal to 12 months of experience at 40 hours per week. Applicablepart-time experience will be converted to the full-time equivalentfor purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semesterunits.)

Education must be from an accredited institution.