Accounts Payable Billing

Job Title:

Accounts Payable Billing Analyst

Job Description

The Accounts Payable Billing Analyst plays a key role in supporting a growing finance team by ensuring the accurate and timely processing of vendor invoices, expense reports, and payments. The position focuses on maintaining compliance with internal policies and accounting standards while providing high-quality support to internal stakeholders and external vendors. This role is ideal for a detail-oriented professional who enjoys working with numbers, improving processes, and contributing to efficient accounts payable operations.

Responsibilities

+ Process and review vendor invoices for accuracy, proper coding, and compliance with internal policies.

+ Ensure timely payment of invoices while adhering to established payment terms and company procedures.

+ Reconcile vendor statements regularly and investigate, resolve, and document any discrepancies.

+ Assist with month-end close activities related to accounts payable, including accruals and reconciliations.

+ Maintain accurate financial records and supporting documentation for all accounts payable transactions.

+ Review and process employee expense reports, ensuring accuracy and adherence to company guidelines.

+ Perform data entry of accounts payable transactions into the ERP system and related financial tools.

+ Collaborate with internal departments to resolve invoice and payment issues in a timely and professional manner.

+ Communicate with external vendors to address billing questions, discrepancies, and payment status inquiries.

+ Support internal and external audits by preparing and providing requested documentation, reports, and explanations.

+ Identify opportunities for process improvements within accounts payable operations and recommend solutions to increase efficiency and accuracy.

+ Ensure consistency with accounting principles and accounts payable best practices in daily work.

Essential Skills

+ At least 2 years of experience in accounts payable, accounting, or a related finance role.

+ Strong understanding of accounting principles and accounts payable processes.

+ Hands-on experience with accounts payable functions, including invoice processing, billing, reconciliation, and month-end activities.

+ Ability to process and review vendor invoices, expense reports, and payments accurately and efficiently.

+ Proficiency with Microsoft Office applications, including strong skills in Excel.

+

Experience with data entry in financial or ERP systems.

+ Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

+ Excellent attention to detail and strong organizational skills.

+ Effective written and verbal communication skills for working with internal teams and external vendors.

+ Analytical and problem-solving abilities to research and resolve discrepancies and issues.

+ Comfort working with accounts payable, invoicing, expense reports, and billing-related tasks.

Additional

Skills & Qualifications

+ Associate degree in Accounting, Finance, or a related field.

+ Knowledge of tax regulations and compliance requirements related to accounts payable.

+ Experience working with ERP systems;
Oracle experience is a plus.

+ Familiarity with general accounting and finance operations beyond accounts payable.

+ Ability to identify and suggest process improvements within finance or accounts payable functions.

+ Experience using the Microsoft Office suite beyond Excel, such as Outlook and Word, for communication and documentation.

Work Environment

This role follows a Monday through Friday schedule, typically from 8:00 a.m. to 5:00 p.m. It is a hybrid position, requiring 2-3 days per week onsite and the remaining time working remotely, depending on business needs. The work involves extensive use of a computer and other standard office equipment, and requires the ability to sit for extended periods while performing data entry, analysis, and documentation.

The environment is fast-paced and collaborative, with regular interaction across departments and with external vendors, and relies on the use of ERP systems, Microsoft Excel, and other office software to complete daily tasks.

Job Type & Location

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