Payroll Coordinator

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Manages, supervises, countywide all payroll functions; maintains the computerized Oracle Cloud System used to process payroll for all County employees.

Balances and reconciles data from time and labor submitted for general county and legislative employees using computerized payroll system.

Oversees the upload into Oracle of any time and labor not directly entered into Oracle.

Processes/computes/manages/balances and reconciles payroll for all county payrolls, bi-weekly and monthly.

Responsible for computing, reviewing and reconciling tax withholding and deductions associated with payroll processing and the calculation of net earnings for the entire County.

Responsible for bi-weekly calculation, reconciliation and reporting of Federal/FICA withholding for the entire County; responsible for electronic transmittal of withholding through Electronic Federal Tax Payment System on a timely basis so that a penalty is not assessed.

Responsible for semi-monthly calculation, reconciliation and reporting of state withholding (Wisconsin and Arizona) for the entire County; responsible for transmittal using established state system on a timely basis so that a penalty is not assessed; requests electronic transfer of withholding by County Treasurer.

Responsible for monthly calculation, reconciliation and reporting of Wisconsin Retirement System eligible wage base and appropriate county and employee paid contributions; requests electronic transfer of contributions by County Treasurer.

Responsible for the annual reconciliation of the WRS from Oracle to the state.

Responsible for monthly and quarterly calculation, reconciliation and filing through the internet filing system of the Unemployment Compensation Wage Basis Report to the appropriate State agency.

Responsible for all year-end payroll processing functions; reconciles and produces Form W-2’s for all county employees on a timely basis; prepares and submits all Federal and state reports via appropriate media on a timely basis.

Responsible to reconcile to the general ledger and pay premiums for Prudential Disability Insurance and the Employee Benefits Flex Bend program.

Responsible to reconcile to the general ledger for Life Insurance, Whole Life Insurance, Long Term Life Insurance, Delta Dental Insurance and vision.

Responsible to produce the Annual Nondiscrimination Testing Worksheet for the Bestflex Plan and submit to the plan to be in compliance with the plan.

Responsible for producing life insurance over $50,000 report at year end to include as imputed income on employee paystub for W-2 reporting.

Posts payroll into the general ledger. Must understand the county wide General Ledger structure and costing of employees. Corrects costing errors, etc.

Manages garnishments and other voluntary payroll deductions initially and when changes occur.

Manages costing of employees for payroll splits and subsidiaries. Manage and update annual salary sheets for budgeting.

Produces financial analysis reports and miscellaneous reports when requested.

Assists director and deputy director of managing general ledger chart of accounts for payroll accounts.

Gives assistance to auditors and county employees relating to payroll functions.

Responsible for printing all payroll reports and payroll checks, as well as pushing direct deposit advice slips to employees.

Payroll lead for the new HCM system Oracle Cloud and will continue maintaining this computerized Oracle Cloud payroll system.

Knowledge of accounting and bookkeeping principles, computer operation, operation of county government, requirements for various state and federal reports, and payrolling principles. Ability to operate a variety of office equipment, pay close attention to detail, and interact effectively with other departments and employees concerning payroll matters.

Associates degree in accounting with equivalent experience or Bachelor’s degree in accounting preferred.

2 to 5 years of work experience in accounting and payroll.

In evaluating candidates for this position, the County may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the duties of the position.