Accounts Payable Coordinator

General Description

The Accounts Payable Department is responsible for paying vendors and suppliers. The Accounts Payable Coordinator I will represent the Accounts Payable Department and the Business Office in business functions across the university. Responsibilities include verifying, processing, and recording disbursements in an accurate, efficient, and timely manner. Professional and excellent customer service to all vendors, students, co‑workers and guests is key to the success of this position.

A solid accounting foundation and understanding of disbursement processes is essential.

• Vendor set‑up & maintenance in the Colleague ERP system.
• Process vouchers, review invoices, and request documentation to support disbursements.
• Reconcile vendor statements, verify receipts, and resolve issues.
• Review and process expense reports and check requests.
• Use the accounts payable system to process payment requests through the accounts payable email and mail systems.
• Process travel advance and reimbursement requests, ensuring documentation is complete, approved and in accordance with regulatory guidelines.
• Assist with the check processing.
• Process requests to void & reissue replacement accounts payable checks & student refunds.
• Assist as requested with year‑end accounting and office responsibilities.
• Greet guests, vendors, students, and other employees, respond to calls and emails from vendors, and resolve issues in a professional, positive, and respectful manner.
• Comply with university policies, procedures, and regulatory requirements, including taxing authorities.
• Perform vendor account reconciliations.
• Work effectively with all Business Office personnel and guests.
• Participate as a team member in updating processes when needed.
• Perform other duties as assigned.

• Assist with monthly review of corporate credit cards.
• Maintain privacy, uphold security measures, and respect proprietary information.
• Work with interruptions and multitask in a fast‑paced work environment.
• Provide superior customer service to all.

• Ability to work as a team player in a small, fast‑paced environment.
• Experience working in higher education and/or non‑profit setting is a plus.
• Minimum 3 years of experience in an Accounts Payable position.
• Business/Accounting courses at the college level or a combination of education and experience.
• Strong verbal and written communication skills.
• Sound computer skills and experience working with systems;
  Colleague ERP system experience is a plus.
• Ability to use a 10‑key calculator.
• Strong interpersonal skills and positive, professional customer service.
• Ability to multitask, be detail oriented, accurate and thorough in performing job duties and relate with others.
• Ability to meet deadlines.
• Demonstrated ability to handle confidential information.

• Communicates with students, faculty, staff, and the public appropriately.
• Builds on basic learning and adapts to new situations.
• Demonstrates critical thinking skills in problem solving and decision‑making; asks questions and seeks assistance as needed.
• Takes initiative to help resolve challenges.
• Maintains confidentiality regarding information pertaining to students, faculty and staff.
• Maintains proper appearance and personal conduct appropriate to the position.
• Communicates effectively, considering body language, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
• Works effectively in a team environment and with personnel across the university.

Reaching, standing, walking, pushing, grasping, talking, hearing, repetitive motion.

Sedentary work, visual acuity.

• Generous paid time off (for vacation, holidays—including winter break—and sick leave).
• Medical coverage with alternative care options (with in‑network services covered at 100% after payroll deduction).
• Comprehensive dental and vision plans.
• Generous retirement contribution after one year of service with no match required.
• Free mental health appointments.
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements.
• On‑campus benefits, including free access to the sports facility and library.
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes).

Pacific University is an Equal Opportunity Employer and is committed to complying with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non‑discriminatory and inclusive work environment and encourage applications from individuals of all backgrounds, including those from historically underrepresented groups.