Temporary Program Coordinator- Masters of Social Work

Temporary Program Coordinator
- Masters of Social Work

Forest Grove Campus - Forest Grove, OR 97116

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

The Program Coordinator provides high-level administrative and operational support for Pacific University programs. We anticipate that the first three months will be in service to the Master's in Social Work program and a possible three additional months to the School of Learning & Teaching. Serving as a central pillar within the Graduate and Professional Division, this role acts as the primary liaison between students, faculty, and university-wide service departments on behalf of their program directors.

The Coordinator is responsible for optimizing program workflows and collaborating with Executive Assistants and Budget Managers to align divisional practices, streamline event programming, and ensure a seamless experience for a diverse community of graduate scholars.

Align divisional operations by collaborating regularly with Executive Assistants and Budget Managers to standardize program management practices across the college.

Serve as a strategic liaison between the division and university-wide service departments to ensure seamless communication and resource sharing.

Act as a key contributor to the Graduate and Professional Division, attending planning meetings and providing insights to harmonize processes across multiple academic units.

Implement and manage program budgets, ensuring strict compliance with institutional fiscal policies and applicable constraints; provide regular reporting and data-driven updates to division budget managers.

Process and authorize payments by reconciling invoices.

Analyzing program data and assessing needs and opportunities in admissions, policies and procedures, and budget and implementing changes within policy and scope.

Assist with developing and reviewing administrative and programmatic systems and procedures to ensure effectiveness of program and compliance with internal and external requirements including accreditation.

Administer (and in some cases develop and implement) policies, procedures, and processes in alignment with the institution to support program operations.

Create and maintain office systems and independently initiate efforts to research and change policies and procedures to assure efficiency and integrity of program systems.

Assist with accreditation and school social work licensure pathway data collection and activities.

Coordinate and collaborate across the units within the college to offer additional necessary support as needed.

Direct onboarding for new faculty and students across the graduate programs, including orientation logistics and clinical compliance tracking.

Manage student registration and course scheduling in consultation with Program Directors.

Serve as the primary point of contact for students; program policies and events; hire and supervise work-study personnel.

Manage the production and distribution of programmatic materials, application packets, and new student welcome assets.

Process student-related paperwork, associated with University policies and procedures, and…