FWS- Advancement Operations File Clerk

Overview

Position Type

Part Time

Category

Student

This position is only open to current Pacific University Students

Job Title:

Advancement Operations File Clerk

Level :
Entry

Location:

Marsh Hall – Room 312/AuCoin 209, Forest Grove Campus – Forest Grove, OR

Purpose of Position :
This position will assist the Advancement Operations team manage our hard copy files for individuals, organizations, trusts and funds.

Job Duties:

This position is only open to current Pacific University Students.

• Assist the Advancement Operations team manage hard copy files by:
  • Filing any documents that should be kept in hard copy files
  • Putting away any files that are waiting to be put away
  • Correctly filing any misfiled files
  • Reviewing hard copy files and removing duplicate copies or items that are not relevant
  • Determine if items in files should be given to Archives
  • Making new files as necessary
  • Scanning documents and saving in proper folder on Box as needed
  • Utilizing the Raiser’s Edge database to assist with questions about items in the files as needed
  • Assist with other office projects if file related tasks are unavailable.
  • May be asked to work university events such as Homecoming

Length of Employment:
Full academic year. Potential to be re-hired the following year if desired.

Supervisor Name:
Direct Supervisors:
Michelle Lawrence and Sarah Thomas.
Secondary Supervisor:
Katie Terry-for onboarding paperwork and timecards.

For more information, please contact advancement requests or .

General

Qualifications:

• Organized & high attention to detail.
• Ability to maintain confidentiality.
• Reliable and communicative.
• Self-motivated and willing to ask questions.
• Knowledge of Microsoft Word and Excel and Google Docs and Sheets.
• Confidence in learning how to work with new technology and programs.