Academic Programs Coordinator

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.

At Pacific University, we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION:

The Academic Programs Coordinator provides administrative support for the Associate Dean of Academic Programs and the Dean. This position supports the faculty, admin, staff, students, and the educational programs within the College of Optometry as well as suggests improvements to meet the College's academic objectives. Works cooperatively with the Associate Dean of Academic Programs and the Dean in facilitating and ensuring communication between the administration, students and faculty.

This position description is not intended to be all-inclusive and will likely have additional responsibilities as required.

ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:

Manage the Operations of the Office of Academic Programs:

* Continual management and monitoring of the Academic Standing of every student in the College, including graduate (i.e., MS, PhD) and bachelor (i.e., BSVS) degrees.

* Communicate progress to relevant individuals/departments - including but not limited to course instructors, Registrar, International Programs, Business Office, Financial Aid, Office of Student Support.

* Create and collaborate with the Associate Dean of Academic Programs and the Academic and Clinical Support Coordinator the didactic schedule for first through third years each semester.

* Include problem solving and creative planning to accommodate the various faculty, student, and clinic schedules with considerations for classroom and lab availability.

* Build exam schedules, creating and managing the supporting logistics for each course (i.e., Box folders), and managing the enrollment of students into electronic systems (i.e., Exam Soft, Box, and Moodle) each semester.

* Work with the Office of Accessibility and Accommodation on exam proctoring of College of Optometry students with accommodations, including hiring and supervising an undergraduate work study student proctor.

* Administer and manage the distribution of course and faculty evaluations to each student in the OD and Vision Science Program and maintain completed evaluations.

* Distribute completed evaluations to relevant faculty member, faculty standing committees (i.e., Faculty Development Committee, Curriculum Committee), and administration upon request.

* Collaborate with the Registrar's Office, relevant faculty standing committees, the Dean's Office, Academic Programs, and/or Clinical Programs on any faculty or program approved catalog changes. This includes but is not limited to credit hours, new courses, course changes, policy updates, and logistical updates to the upcoming catalog.

* Ensures that any updates are implemented into the College curriculum.

* Work cooperatively with the Academic and Clinical Support Coordinator to assist with programmatic duties.

* Management of off-track student registration.

* Assist the facilitation of scheduling of dual degree (OD/MS, OD/MEdVFL, OD/MBA) and degree completion (BSVS) students

* Supervise the input of faculty evaluation schedules into the electronic evaluation system (i.e., Meditrek).

* Collaborate on immunization requirements.

* Work cooperatively with the program directors and coordinators (i.e., Vision Science Program).

* Serve as in-house coordinator and point of contact for room use and scheduling.

* Maintain and access filing systems for the Office of Academic Programs' student files from the Registrar's Office.

* Pull transcripts and/or Admissions files for academic or conduct reviews.

* Manage classroom and lab audio-visual…