Receiving Coordinator

## Receiving Coordinator Apply locations:
Forest Grove, Oregon time type:
Full time posted on:
Posted Yesterday job requisition :
JR100166

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.

Pay: $22.14-$24.40 hourly    The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods. This diminishes chances of product being returned and increases customer satisfaction. This position supports our mission of Legendary Service Through Teamwork by providing team members with damage free product and assisting with returns.
This full-time position works closely with vendors as well as PARR’s Operational Inventory Controllers (OIC), Central Purchasing Department, and Bookkeeping.
** Duties and Responsibilities
*** Receive/Count all inventory delivered to yard, documenting counts on blind receiving page
* Validates material received matches PO
* Inspects materials for damage or defects prior to unloading
* Notify vendor of any discrepancy in inventory received vs. inventory listed on packing slip and of any damage or defective inventory
* Pre-prints the blind receiving page and appropriate label
* Match purchase order to packing slip and electronically submit to Scantrack
* Place inventory in staging area in an organized and comprehensive manner
* Scans all blind receiving documents and Bills of Lading into Scantrack
* Assist with semi-annual physical inventory
* Confirms the PO and address on the packing slip belong to their location
* Validates material received matches PO
* Ensures "cover sheets" are added to the PO prior to receiving in ERP system
* Assists the OIC in resolving variances
* Utilizes appropriate equipment to verify correct materials and quantities
* Identifies product labels and matches that to purchase order to verify accuracy
* Operates a forklift according to company standard
* Completes any required training
* Works with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return PO’s, and contact the vendor for pickup
* Utilizes vendor tracking form (VOTIF) to increase vendor performance
* Understands product application
* Ensures proper labeling of all special orders, inter-yard transfers, and vendor returns
* Completes the receiving process by the end of each day it arrives (updates PO in ERP, scan documents)
* Cross-trains for Counter Sales, Lumberyard Associate, MRS, or Load Checker as needed
* Opens or closes location when necessary
* Assists with back orders for a quick resolution
* Works with the Load Builder in an efficient manner
* Organizes and maintains the "special order" area
* Represents the company in a positive and professional manner
* Exhibits thoroughness and accuracy
* Perform other related duties as assigned
* If yard does not have OIC:  + Investigates and resolves basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)  + Resolves negative quantity report daily when applicable  + Reviews and resolves Special Order Report at least monthly when applicable  + Resolves more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)
Teamwork
* Assists in overall cleanliness of the location
* Replaces all unreadable labels for easy identification by yard members
* Flexibility to work for extended hours as needed
* Remains solution focused
* Regularly takes the initiative or volunteers to solve issues
* Assist OIC, Counter Sales, Purchasing, and Yard Employees as necessaryCommunication
* Writes legibly on all paperwork (blind receiving pages, packing slips etc.)
* Communicate all damage or inconsistencies of inventory received…