Assistant Project Manager

Job Summary

The Assistant Project Manager (APM) is responsible for assisting the Project Managers in overseeing projects from start to finish. The incumbent works closely with the project managers, prime-contractors, and subcontractors, as well as project Superintendents, and administrative positions. It coordinates labor, materials, and equipment towards successful project completion. The APM ensures proper close-out of projects occurs, including handoff to the warranty department.

The Assistant Project Manager must have advanced organizational, problem-solving, and communication skills.

• Primary Domains
  • Requests for Information (RFIs)
  • Project Submittals
  • Procurement
  • Document Control

• Project Scheduling and Planning
  • Perform preliminary scheduling
  • Review project plans & specifications
  • Coordinate with Designers, as necessary
  • Material submittals & procurement
  • Coordinate labor force (schedules, locations, etc.)
  • Coordinate equipment
  • Submit Requests-For-Information (RFIs), as needed
  • Monitor project conditions and submit Change Proposals (CPs) as needed
• Documentation
  • Maintain change-order, submittal, RFI registries
• Close-Outs
  • Submit documentation close-out per project specifications
  • Meet with staff to discuss project performance
  • Ensure warranty letters are in place, as needed
  • Perform diversified duties

• Organizational, analysis, problem-solving, and cognitive abilities
• Computer, internet, and software knowledge and skills
• Communication skills via different means (phone, video conference, email, IM, etc.)
• Intermediate accounting, research, report development, and documentation skills
• Prioritization and multi-tasking between changing priorities
• Basic human resource management if personnel are supervised
• Basic knowledge of state/federal OSHA and other key regulations/compliance laws
• Basic purchasing, record keeping, and contract management knowledge

Demonstrable knowledge of and skills in:

• MS Office (Excel, Word, Outlook, etc.)
• Pro Core
• Critical Path method
• Cost Controls
• Interpreting plans and specifications

• Scheduling Software—MS Project
• Manpower planning, interpersonal communication, and deployment (i.e., managing people)
• Construction principles, methods, and practice
• OSHA
  30 certification

• Sloan internal reports and extranet
• Site specific manufacturer training (e.g., Delta, RSSI, etc.)
• Foundation construction accounting software
• Asana scheduling software
• TSheets time tracking software
• Gate systems theory, design, safety construction (UL325, ASTM F2200)

• Be available to travel up to 25%, as necessary.
• The employee must be able to obtain a passport and available to travel both domestically and internationally, when needed.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is required to stand, sit, walk, talk and listen. The employee is occasionally required to use hands to touch, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• The employee must be able to frequently lift and/or move up to 25 pounds and occasionally move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position is Hybrid