Office Manager

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance

We’re a busy construction company looking for an experienced Office Manager to basically be the backbone of our office — handling the books, payroll, projects, and keeping everything running smoothly. This is a big, important role, and we’re looking for someone who knows construction, is super organized, and can juggle a lot without getting overwhelmed.

That said — we’re also a very laid-back, casual, no-drama kind of workplace. No corporate vibes, no micromanaging. We just want someone who’s dependable, knows their stuff, and wants to be part of a solid team where everyone pulls their weight and treats each other with respect.

• Handle all bookkeeping in Quick Books (construction experience is a big-plus)
• Run union construction payroll, including certified payroll and union benefits
• Pay bills, code expenses, and keep job costs organized
• Send out invoices, track payments, and follow up when needed
• Reconcile bank and credit card accounts
• Help keep things clean and ready for the CPA at month-end and year-end

• Keep the office running day-to-day
• Answer phones, handle emails, and deal with general admin tasks
• Keep files and paperwork organized (digital and paper)
• Order supplies and work with vendors
• Help with basic HR-type paperwork when needed

• Set up new jobs and keep project files organized
• Track contracts, insurance, lien waivers, and compliance docs
• Help project managers with admin support
• Keep tabs on change orders and subcontractor paperwork

• Help manage commercial rental properties:
  • Tenant communication
  • Utilities
  • Rent tracking
• Help with some of the owner’s personal property and finances:
  • Paying household bills
  • Utilities

• At least 3–5 years of experience in office management/bookkeeping (construction strongly preferred)
• Union payroll experience is HIGHLY preferred
• Solid Quick Books skills
• Comfortable handling AP, AR, reconciliations, and job costing
• Super organized and good at staying on top of a lot of moving parts
• Trustworthy and professional (you’ll be handling confidential info)
• Able to work independently and not need a ton of hand-holding

• Competitive pay based on experience
• Benefits Package (health, dental, vision)
• Very relaxed, casual work environment
• Small team, direct communication with ownership
• You’ll have real responsibility and actually be appreciated for what you do
• Stable, long-term position with a well-established company

If you know construction, know payroll, and want a job where you can just come in, do good work, and not deal with corporate nonsense, we’d love to talk to you.