Finance and Operations Coordinator - Thirst Missions

Finance and Operations Coordinator – Thirst Missions

Finance & Operations Coordinator

Thirst Missions is a Christian mission trip organization that partners with churches, Christian schools, colleges, and groups to provide meaningful short‑term mission experiences throughout North America, Central America, and the Caribbean. Since 2008, Thirst Missions has facilitated more than 1200 mission trips involving over 15,000 participants. Our mission is to create life‑changing opportunities for people to serve others, grow in their faith, and build lasting relationships while partnering with local ministries and communities.

Thirst Missions currently operates mission trip locations in Alaska, Appalachia, Belize, Guatemala, and Puerto Rico, while also launching new Youth Collective mission trip experiences in Nashville and New Orleans in 2027.

• Part‑Time Position
• 24–30 hours per week
• $25.00 per hour
• Based in our Forest Lake, Minnesota office
• Flexible scheduling, in office, available within regular business hours
• Opportunities for increased responsibility and advancement over time
• Optional travel opportunities to Thirst Missions locations and events
• Private office and supportive team environment
• Generous PTO and unpaid time‑off flexibility

• Maintain accurate bookkeeping and financial records using Quick Books
• Reconcile bank accounts, credit cards, and financial statements
• Process accounts payable and vendor payments
• Monitor accounts receivable and proactively follow up on outstanding balances
• Communicate professionally with churches, schools, vendors, and clients regarding invoices, payments, and account questions
• Make phone calls and send email correspondence on behalf of Thirst Missions to assist with collections and account receivable management
• Assist with monthly and annual financial reporting
• Support budgeting, forecasting, and cash flow planning
• Coordinate domestic and international bank transfers as needed
• Assist with audit preparation and financial documentation

• Process payroll and maintain payroll records
• Assist with employee onboarding and annual personnel reviews
• Maintain employee files and organizational records
• Support staff benefit administration and policy updates

• Assist in creating and monitoring mission trip budgets
• Track participant and group payments
• Support trip leaders with expense reporting and financial accountability
• Transfer funds and provide financial support to domestic and international mission trip locations
• Help maintain financial systems that support over 60 mission trips and dozens of seasonal staff members each year
• Assist with participant registration, reporting, and administrative support as needed

• Maintain and organize financial and operational records within Google Drive
• Utilize Google Docs, Google Sheets, Gmail, Google Calendar, and shared team systems effectively
• Work closely with the CEO and President on special projects and organizational priorities
• Assist with improving systems, processes, and operational efficiency
• Support office operations and contribute to a positive team culture
• Help ensure excellent service to churches, schools, participants, and ministry partners

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, Economics, or related field preferred
• Minimum of two years of accounting, bookkeeping, finance, or related professional experience
• Experience managing finances for a small business, church, school, ministry organization, or nonprofit preferred
• Proficiency with Quick Books
• Strong working knowledge of Microsoft Excel
• Strong working knowledge of Google Workspace, including Google Drive, Google Docs, Google Sheets, Gmail, and Google Calendar
• Ability to learn and utilize cloud‑based software platforms and organizational systems
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Comfortable communicating by phone, email, and video conference with churches, schools, participants, vendors, and ministry partners
• Ability to maintain confidentiality and…