Accounts Payable Specialist

Under the direction of the Director of Finance, the Accounts Payable Specialist is responsible for processing, monitoring, and reconciling vendor invoices and payments in accordance with company policies and accounting principles. This role ensures timely and accurate disbursement of payments, maintenance of complete and compliant accounts payable records, and resolution of vendor account discrepancies.

• Process vendor invoices and ensure timely and accurate payment in accordance with approved terms.
• Maintain accurate and up-to-date accounts payable records, including downloading, labeling, scanning, sorting, matching, filing (digital and paper), and emailing documentation.
• Monitor vendor accounts and reconcile vendor statements, researching and resolving discrepancies in a timely manner.
• Communicate with vendors and internal departments to resolve invoice, payment, and account-related issues.
• Manage and monitor the accounts payable email inbox, responding to inquiries promptly and professionally.
• Generate and review accounts payable aging reports and provide regular updates to the Director of Finance or designated leadership.
• Assist with month-end close activities related to accounts payable, including reconciliations, reporting, and audit support.
• Verify accuracy of data entry and flag any unusual invoice items, discrepancies, or expense and travel issues for clarification and resolution.
• Research and resolve invoice discrepancies, expense reimbursement issues, and vendor compliance matters.
• Ensure compliance with internal controls, company policies, and applicable accounting procedures.
• Identify opportunities for process improvements and assist in implementing best practices within the accounts payable function.
• Serve as a point of escalation for vendor inquiries and complex accounts payable issues as needed.
• Provide training, guidance, or support to new or cross-functional team members as requested.
• Perform other duties and responsibilities as assigned to support departmental and company objectives.

• Minimum of 4–5 years of experience in Accounts Payable or related accounting functions, or an equivalent combination of education and experience.
• Strong understanding of accounting principles as they relate to accounts payable.
• Experience working in a high-volume accounts payable environment preferred.
• Proficiency with accounting systems such as Quick Books, , or similar ERP or AP platforms.
• Strong proficiency in Microsoft Office, particularly Excel.
• Accurate data entry, strong organizational skills, and high attention to detail.
• Clear written and verbal communication skills with a professional, service-oriented approach.
• Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
• Demonstrates integrity, accountability, sound judgment, and a strong sense of urgency.
• Ability to work independently while also collaborating effectively within a team environment.

• High school diploma or GED required.
• Associate degree in Accounting or Business preferred.