Aviation Repair Order Administrator

POSITION SUMMARY

Under the supervision of the Director of Supply Chain, the Aviation Repair Order Administrator is responsible for the preparation and processing of repair and purchase orders to support the company’s supply chain operations and requirements. This position supports the company’s increased asset utilization and inventory optimization objectives. The Repair Order Administrator targets timely asset availability by coordinating efforts with repair vendors and suppliers, ensuring minimal repair cycle times and purchasing lead times.

These activities promote strong, long‑term vendor and customer relationships while contributing to improved financial performance.

• Issue, coordinate and expedite repairs with suppliers to meet required scheduled delivery dates for customers.
• Select approved suppliers based on capabilities, turn times, cost and company objectives.
• Coordinate with operations staff or other personnel to access requirements and deadlines for repair schedules.
• Respond to follow up on supplier correspondence, quotes and other repair issues that may arise.
• Monitor supplier performance and notify management of issues and trends.
• Assist in resolving invoicing and quality‑related issues involving repair orders.
• Track and manage obsolete material.
• Maintain a database for the purpose of analyzing existing inventory levels versus forecasted demand. Ensure appropriate levels of sub‑components are available to support gear assembly line.
• Based on planned forecast and available inventory, source "as removed" and/or "serviceable" material in lieu of new inventory by coordinating internally and externally to procure parts in the aftermarket.
• Collect, separate, document and arrange for disposition of damaged, obsolete inventory.
• Use Excel to import and export data from text files, saved queries or databases; use automatic outlining, insert subtotals, create advanced filters, and utilize database functions to manage inventory; create pivot tables and charts using worksheet data and external resources, modify pivot tables, sort items and group data; format spreadsheets and workbooks for print, document reproduction, and presentations.
• Purchase cores and units for the exchange pool, run part numbers on ILS.
• Locate suppliers using sources such as the internet and interview them to gather information about products being ordered.
• Perform other duties as assigned.

• Accuracy – Ability to perform work accurately and thoroughly.
• Accountability – Ability to accept responsibility and account for his/her actions.
• Analytical Skills – Ability to use thinking and reasoning to solve a problem.
• Communication, Oral – Ability to communicate effectively with others using the spoken word.
• Communication, Written – Ability to communicate in writing clearly and concisely.
• Conflict Resolution – Ability to deal with others in an antagonistic situation.
• Customer Oriented – Ability to take care of the customers' needs while following company procedures.
• Detail Oriented – Ability to pay attention to the minute details of a project or task.
• Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Problem Solving – Ability to find a solution for or to deal proactively with work‑related problems.
• Self‑Motivated – Ability to be internally inspired to perform a task to the best of one's ability using his or her own drive or initiative.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.

• Education: High School Graduate or GED required;
  Associate's Degree preferred;
  Bachelor’s Degree preferred.
• Experience: 3+ years in a related field, minimum 1 year in a manufacturing or service environment.
• Computer
  
  Skills:
  
  Proficient in MS Office Suite, expert in MS Excel.

Exposed to a shop environment. Ability to work in a fast‑paced setting.

Occupation requires standing, walking, sitting, manual manipulation, reaching, and operating in a shop setting. Lifting and carrying up to 51‑100 lbs, push/pull up to 40 lbs, and operating tools with manual effort. Protective equipment such as safety glasses and close‑toed shoes are mandatory.

The Company is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.