Administrative Assistant II

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless.

Position: Administrative Assistant II
Shift: First
Hours: 8:00am – 4:30pm
Days: Monday - Friday
Pay: $20.75 per hour

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

• Weekly payroll; system terminations; system transfers; HR Management support;
  Employee Engagement
• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost (typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings).
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

• Minimum of 1 year experience in administration.
• Data entry skills.
• Basic understanding and application of Microsoft Outlook, Teams, Excel.
• Preferred Kronos knowledge.
• Oracle HR System knowledge.
• Detail oriented, strong communication skills, time management.
• Bilingual preferred but not required.

• Warehouse Administrative experience.
• Flexibility to come in early or stay late.
• Minimum of 6 months experience operating material handling equipment.
• Experience operating the Stand Up Reach truck.

• Affordable medical, dental, and vision coverage available beginning on your 30th day.
• PTO program for all associates, including paid holidays and vacation.
• 401(k) with generous company match.
• Tuition reimbursement program.
• Excellent training and career advancement opportunities.
• All full-time employees are eligible to qualify for monthly attendance incentives and productivity bonuses.

Our Organization is an equal opportunity employer.