Program Administrative Support Specialist

Job Title: Program Administrative Support Specialist

Location: Fort Belvoir, VA (onsite)

Clearance: Secret

Reports To: Program Manager

Kwaan Bear IT Solutions (KBITS) is seeking a highly organized and detail-oriented Program Administrative Support Specialist to provide direct support to the Program Manager (PM) on a prime contract located at Fort Belvoir, VA
.

This individual will serve as the PM’s trusted administrative right hand, ensuring seamless scheduling, communication, reporting, and day-to-day program coordination. The ideal candidate is proactive, highly proficient in Microsoft Office—especially Excel—and thrives in a fast-paced government contracting environment.

• Provide direct administrative support to the Program Manager and program leadership team.
• Act as a central coordination point for program activities, meetings, and deliverables.
• Maintain awareness of key program deadlines, priorities, and action items.

• Manage complex calendars and scheduling for PM and government/customer engagements.
• Coordinate internal and external meetings, including agenda development and meeting logistics.
• Prepare meeting minutes, track action items, and ensure follow-through.

• Develop and maintain program trackers, dashboards, and spreadsheets in Microsoft Excel
  .
• Support reporting requirements including staffing updates, deliverable tracking, and contract metrics.
• Assist with data validation, formatting, and presentation for leadership briefings.

• Draft, format, and maintain program documentation, correspondence, and briefings.
• Ensure version control and organization of program files in SharePoint or other repositories.
• Support preparation of monthly status reports and customer-facing materials.

• Support onboarding/offboarding coordination for program personnel as needed.
• Assist with travel coordination, visitor requests, and government site access processes.
• Interface professionally with government stakeholders, subcontractors, and internal teams.

• 3+ years of administrative, executive assistant, or program support experience (Gov Con preferred).
• Strong scheduling and calendar management skills supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite
  , including:
  • Outlook (calendar management)
  • Word (document formatting)
  • PowerPoint (briefing support)
  • Excel (tracking, formulas, reporting)
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to work onsite at Fort Belvoir as required by contract.

Kwaan Bear IT Solutions (KBITS) is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. KBITS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at KBITS are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

KBITS will not tolerate discrimination or harassment based on any of these characteristics.