Administrative Support, Graphics Specialist – On-Site

Responsibilities

• Provides high-level administrative, documentation, and graphics support for program operations and executive leadership
• Responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations
• Integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools
• Prepares spreadsheets, reports, and PowerPoint presentations
• Reviews materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval
• Supports executive communications and meeting coordination including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions
• Drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions
• Coordinates logistics for high-visibility seminars, conferences, and program meetings
• Supports project documentation, administrative reporting, and internal documentation management
• Maintains an organized documentation library to ensure materials remain current, accessible, and properly archived
• Assists in preparing and maintaining technical, operational, and program documentation while providing detailed analysis of information and highlighting key findings and recommendations

• Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support
• Proficiency with SharePoint, Microsoft Word, Excel, and Power Point
• Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction
• Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports
• Experience supporting document assembly, editing, and administrative and financial documentation tasks
• Knowledge of organizational change management principles
• Experience supporting IT project management activities using Microsoft and graphics tools
• Ability to create, review, and update program briefings and executive communications for senior leadership
• Strong ability to multitask, prioritize competing requirements, and manage multiple projects
• Excellent written, verbal, and visual communication skills
• Strong analytical, organizational, and interpersonal skills
• Creative and strategic thinker with the ability to solve complex programmatic challenges
• Ability to work independently with minimal supervision

• documentation management
• graphics support
• technical documentation
• report writing
• presentation creation
• editing
• administrative reporting
• financial documentation
• logistics coordination
• multitasking

• written communication
• verbal communication
• visual communication
• analytical skills
• organizational skills
• interpersonal skills
• creative thinking
• strategic thinking
• problem-solving
• independence