City Clerk & HR Analyst

Under the general direction of the Human Resources Manager & City Clerk, this position plays an essential role in supporting the City’s Human Resources, Risk/Safety, and City Clerk functions, helping to advance organizational initiatives aligned with the City’s core values. The position performs a wide range of administrative and technical duties related to human resources management, including supporting recruitment and selection activities, coordinating onboarding and offboarding processes, maintaining confidential personnel files, assisting with benefits administration, and helping ensure compliance with employment laws, policies, and collective bargaining agreements.

This position also serves as a Risk Analyst by coordinating key components of the City’s Risk and Safety program. The role is responsible for tracking and monitoring all required employee training, with a particular focus on new-hire compliance and legally mandated coursework such as harassment prevention, emergency and disaster service worker training, and ethics or fiduciary responsibilities. Additional duties include maintaining accurate training records, ensuring employees meet required deadlines, coordinating safety‑related schedules, and supporting broader safety and compliance initiatives across the organization.

The position also ensures that insurance certificates and related contractual insurance requirements are obtained, verified, and maintained in accordance with City policies and regulatory standards.

The position provides equally significant support to the City Clerk. Responsibilities include assisting with records management and retention activities, preparing and organizing agenda materials, processing public records requests, and supporting legislative document workflows. The role also aids in contract routing and tracking, helps manage document archival procedures, and provides administrative and logistical support during municipal elections. In performing these duties, the position works closely with the City Clerk to ensure accuracy, transparency, and compliance with legal and procedural requirements.

Answer telephone; ability to give and receive oral information; reading comprehension; typing; computer literacy using diverse programs; ability to sit for long periods in an office chair; oral communication with the public; driving a motor vehicle; ability to work long hours and evenings occasionally.

• Respond to inquiries regarding general liability, workers' compensation, public records requests.
• Prepare and type correspondence, agendas, meeting minutes, memos, reports, and forms from handwritten or typed drafts and/or verbal instructions.
• Establish and maintain files and file systems, both standard and on computer, of considerable volume and moderate complexity.
• Takes and transcribes City Council meeting minutes and, at times, serves as Acting City Clerk in the City Clerk's absence.
• Assist City Clerk with archiving of business records, retention, and destruction of, and updating logs to comply with the City’s Document Retention Policy.
• Assist City Clerk with contract preparation, including evaluating insurance requirements and archiving in MMXSilo digital platform.
• Administer Oaths of Office in the absence of the City Clerk.
• Attend meetings of Finance & Administration and Visit Fort Bragg Committees to prepare minutes, notes, or other documentation of actions.
• Assist City Clerk, as needed, to receive and respond to public record requests in compliance with the California Public Records Act (CPRA).
• Serve as backup for other administrative staff for Public Works, Public Safety, and other City Council Committees to prepare minutes, notes or other documentation of actions to ensure continuity of operations.
• Provide administrative support for staff of Administrative Services that may include human resources-related confidential work, recruitment, social media posts, and website updates.
• Maintain various City applications and systems, Docu Sign and other miscellaneous systems as requested.
• Provide a weekly calendar for Information Technology (IT) and Public Works staff…