Accounts Payable Specialist

Description

Join Our Team at Housing Catalyst! We're dedicated to transforming communities through affordable housing, fostering a supportive environment where teamwork, compassion, and professional growth thrive. Based in Fort Collins, Colorado, with its vibrant arts scene and abundant outdoor activities, we offer comprehensive benefits, wellness programs, and innovative initiatives to enhance work-life balance.

Our work can only succeed with a strong team of people who are passionate about affordable housing and its positive impact on lives and communities. Our organization cares deeply about the people we serve, and we care about our employees who work hard to support them. As such, we are committed to our employees' professional development as well as their health and wellness.

Housing Catalyst creates a supportive work environment, emphasizing its core values of teamwork, compassion, honesty, accountability, and fun. We provide programs geared toward wellness, mindfulness, and various employee enrichment opportunities. We have an active total worker health committee that encourages work-life balance, mindfulness, and healthy lifestyles with numerous activities throughout the year. Our excellent benefits package includes medical, dental, and life insurance, counseling support through an employee assistance program, paid holidays, and personal time off, as well as retirement benefits.

Housing Catalyst participates annually in a wellness campaign. We are recognized as a Health Links Certified Healthy Workplace™ Leader in the state of Colorado. We periodically offer mindfulness classes and our mindfulness program has even been in the news.

• Monday through Friday, 8:00 a.m. – 4:30 p.m.

• Initial Hiring Range: $22.61 - $26.66 per hour
• Expected Salary Range: $22.61 - $28.74 per hour
• Training Range (for candidates with unfulfilled qualifications): $20.44 - $22.51
• Comprehensive benefits package including medical, dental, vision, and life insurance
• Generous vacation and holidays
• Retirement benefits

This role involves reviewing, processing, and verifying payables while ensuring compliance with company policies. Responsibilities include handling staff expense reports, reconciling accounts payable entries, and resolving transaction discrepancies. Additional duties include printing vendor checks, assisting with month-end close, and performing financial calculations to maintain account integrity.

• Review, process, and verify payables entered into accounting software.
• Process staff expense reports and assist in processing annual 1099s according to policy and procedures.
• Collect and analyze supporting documents for employee per diems, employee expense reimbursements, and record payable entries.
• Send out credit card statements, track approval of monthly expense reports in Concur software, and prepare for payment of company credit cards.
• Research discrepancies related to transaction, budget, or property codes, and communicate with staff to resolve issues.
• Responsible for tracking and reconciliation of accounts payable journal and ledger entries and balances.
• Assist with research and resolve outstanding accounting items, including past-due aging balances, uncashed checks, and open purchase orders without invoices.
• Prepare and file periodic reports with the Colorado Secretary of State.
• Run aging reports and reconcile uncashed checks.
• Verify the validity of account discrepancies by obtaining reports and investigating information.
• Print vendor checks and prioritize payments to net terms to maintain healthy cash flow.
• Assist other employees with payable transactions.
• Assist with month-end close process.
• Collaborate with Staff Accountant to coordinate hand-off duties and cross-training.
• Perform essential mathematical, statistical, and financial calculations to ensure the quality and integrity of accounts, collections, evaluation, and reports.
• Adhere to company policies, procedures, and standards, act with an appropriate sense of urgency and accountability, correctly handle…