Administrative Assistant

Office Administrator

Position Title:

Office Administrator

Reports To:

Executive Director

Essential Functions:

Responsible for the day-to-day administration of office activities, including telephone and public reception back up, travel arrangements, and maintaining statewide files. This position assists with accounting and bookkeeping functions, and other operations related projects. Duties may also include coordinating volunteers and responding to general inquiries.

3927 Martin Luther King Jr. Way, Oakland, California, ALAMEDA, 94609, United States

Primary Duties:

• Maintain database of clients, donors, and members

• Prepare routine office correspondence

• Organize administrative office tasks, review with executive director, and assign if approved

• Conduct Internet research for office staff

• Organize financial records for review by bookkeepers

• Oversee printing and distribution of organization’s quarterly newsletter

• Order office and program supplies

• Oversee equipment use and maintenance needs

• Coordinate, schedule, and administer payment

• Supervise volunteers, interns or temporary staff when they are assisting with administrative work

• Process check requests, expense reports, and petty cash. Assist with preparing books for monthly review by bookkeepers

• Purchase equipment and supplies as provided for in budget and in consultation with supervisor

• Assist volunteer coordinator with scheduling volunteers and organizing volunteer jobs

• Draft and edit correspondence and other written materials

Working Conditions:

• Work performed in general office setting

• Fast-paced environment with little privacy

• Work requires only minor physical exertion and/or strain
Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties
Talent Match

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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