Administrative Assistant-Human Resources Department

Administrative Assistant – Human Resources Department
Fort Collins, Colorado

Job Title:

Administrative Assistant – Human Resources (FLSA Status: Non-Exempt)
Job Family:
Support Services Administrative
Pay Range: $28.28 – $31.68 per hour (based on qualifications and experience)
Hours/day: 8
Work calendar days: 260
Duration:
Ongoing

• Provide high-level administrative support to Senior Directors of Human Resources and HR staff, including scheduling meetings and appointments, reserving meeting rooms, coordinating travel, and preparing agendas.
• Draft, edit, and distribute correspondence, forms, memos, newsletters, and take and transcribe meeting minutes as needed.
• Coordinate and support HR division events and internal meetings, planning logistics, preparing materials, and maintaining agendas and documentation.
• Serve as the primary contact for the JSSC HR front desk, responding to a high volume of calls, emails, and walk-in inquiries; greet visitors, resolve routine and sensitive inquiries, and ensure appropriate referral and follow-up; maintain coverage during operating hours.
• Prepare and track HR documentation, including employee reports, job orders, staffing forms, and leave requests; maintain accurate records of FTE allocations and staffing rosters.
• Support departmental hiring and onboarding, including coordinating interview logistics, assisting with new hire paperwork, and tracking onboarding tasks and department absences.
• Reconcile and monitor all HR department budgets; track expenditures, prepare budget reports, support annual budget planning; process P-card transactions, invoices, purchase orders, and supply requests; monitor and order supplies, furniture, and technology equipment; process work orders/tickets and maintain supply room.
• Coordinate documentation for employee negotiations and internal relations meetings, preparing association materials, updating collaborative software, ensuring timely updates to employee agreements and shared district documents.
• Maintain HR records and systems, including department files, confidential personnel data, affiliation agreements, contract renewals, and shared databases; ensure accuracy, accessibility, and compliance with district procedures.
• Perform other duties as assigned.

• Associate’s degree or two‑year college certificate in human resources, business administration, communications, or related field required.
• A minimum of 3 years of administrative office experience; experience in Human Resources strongly preferred.
• Equivalent combination of experience and education accepted.

• Criminal background check required for hire.
• Notary Public preferred.

• Oral and written communication skills.
• English language skills.
• Interpersonal relations skills.
• Math and accounting skills.
• Customer service and public relations skills.
• Critical thinking and problem solving skills.
• Bilingual oral and written communication skills preferred.
• Ability to maintain confidentiality.
• Ability to manage multiple priorities and tasks with frequent interruptions.
• Ability to diffuse and manage volatile and stressful situations.
• Ability to adhere to attendance requirements.
• Ability to promote and follow Board of Education policies, district policies, administrative guidelines and building/dept procedures.
• Ability to communicate, interact and work effectively with diverse backgrounds.
• Ability to recognize importance of safety and follow safety rules.

Reports to:

Senior Director of Talent Acquisition & Retention, Senior Director of Human Resources.
Direct reports:
None.

• Health insurance, dental insurance, life insurance.
• PERA retirement; paid time off; short and long‑term disability.
• Access to employee walk‑in clinic and other optional benefit elections.

Poudre School District is dedicated to affirming respect, compassion, and acceptance for all, and we celebrate diversity. We are an equal opportunity employer committed to building inclusive work environments with employees who reflect our students and enthusiastically serve them. We provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status, or any other protected status in accordance with applicable law.