Administrative Assistant

POSITION TITLE:

Administrative Assistant (Hourly)

REQUISITION #: req
8493

DEPARTMENT:
Arts & Culture

LOCATION:

215 OFFICE BLDG

BENEFIT CATEGORY:
Variable Hourly Hourly Employee Benefit

EMPLOYMENT TYPE:

Part-Time Hourly

FLSA STATUS:
Non-Exempt

HOURLY RATE: $20.00 - 23.00 per hour (based on relevant experience)

SELECTION PROCESS:
Final date to receive applications is 3:00 p.m. MT on 6/29/2026. The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager.

You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.

Post-Offer Requirements

* Background check (Background checks are considered in relation to the responsibilities and requirements of the position)

While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.

At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

Work related to supporting general business operations at the City.

Essential Duties and Responsibilities

* The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

* Support application intake and eligibility review for FoCo Creates Grant Program.

* Track grant materials, contract, invoices and reporting deadlines.

* May support all programs within the City's Community Arts Workgroup as needed:
FoCo Creates Grant Program, Art in Public Places, Center for Creativity, Visual Arts.

* Enters data, compiles records and reports; manage grant tracking

* Compiles and organizes materials for Arts & Culture programs and/or special projects.

* Provides clerical support including preparing or answering correspondence; scheduling meetings; taking notes as requested; preparing materials for presentations and workshops;

* May provide support in executing financial transactions such as grant payment, data entry and tracking.

* May administer document and record management systems.

* Other duties as assigned.

Management Responsibilities

No

City Competencies

* Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.

* Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.

* A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.

* A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge

Skills and Abilities

* Ability to use Microsoft Suite, records management, accounting, word processing, presentation, web development, and graphics software.

* Knowledge of basic math and/or accounting.

* Ability to enter data accurately; use spreadsheet and database software.

* Ability to manage multiple deadlines and detailed processes.

* Ability to communicate effectively orally and in writing.

* Good organization skills; attention to detail.

* Ability to understand a total process flow and ensure that all details of a task are accomplished properly.

* Basic understanding of finance or budget management processes and procedures.

* Ability to work under moderate supervision and to exercise independent judgement as required.

Required Qualifications

Minimum:

* High School Diploma or GED High school diploma or general education degree (GED)

* College degree or equivalent work experience.

Preferred:

* College or technical school level coursework in business, or finance (Associates degree preferred)

Experience Requirements

* Minimum of one to three years related experience; or equivalent combination of education and experience.

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call  for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:

Because the…