Institutional Events Coordinator

Job Summary

As the Institutional Events Coordinator, you directly advance Front Range Community College’s 2025–2030 Strategic Plan by operationalizing the college’s commitment to inclusive, high-impact, and student-centered experiences. Through the coordination and execution of campus-wide and community-engaged events, you support Success for Every Learner by creating welcoming environments that foster belonging, engagement, and connection to institutional resources. You will strengthen Vibrant Culture by collaborating across departments and campuses to deliver exceptional experiences for students, employees, and community partners, while mentoring student staff and promoting professional growth.

By managing event room scheduling, stewarding resources, tracking outcomes, and contributing data-informed insights, you reinforce College Excellence through operational effectiveness and continuous improvement. Additionally, you will advance Transformational Partnerships by supporting external events and community collaborations that enhance institutional relevance and extend FRCC’s impact across the region, aligning day-to-day event operations with the college’s mission to redefine community college education through exceptional student and employee experiences.

This position does have the opportunity to work remotely occasionally but does require a strong on-campus presence. This position may occasionally travel between Westminster, Larimer and Boulder County Campuses for event support or team meetings.

Please note:

You need to be a Colorado resident on your first day of employment. Front Range Community College is an E-Verify employer.

• Serve as the initial point of contact for event organizers including faculty, staff, and external clients, answering questions and providing assistance regarding the facilities, policies, and services available for their events.
• Manage the scheduling and reservation of event spaces on all three campuses, using the Ad Astra room management system.
• Review and determine whether requested spaces meet institutional insurance requirements and risk management criteria.
• Ensure that events comply with the college’s policies, safety regulations, and any necessary permits or insurance requirements.
• Partner with Student Life to verify space availability, resolve conflicts, and ensure compliance with institutional space-use policies.
• Gather client information and establish appropriate charges based on a rate structure developed in conjunction with Division Leadership.
• Maintain regular communication with the Manager of Institutional Events and campus-specific Set Up Specialists regarding event details.

• Collaborate with the Director of Institutional Events regarding the budget, including tracking revenue and expenses and being responsible for following all FRCC fiscal policies and procedures.
• Posts events on Inside FRCC calendar and internal Events Team calendar.
• Maintain accurate event project records and digital documentation for departmental metrics. Responsible for scheduling rooms and resources, collecting payment, and making deposits for all outside vendors.
• Liaise with campus partners such as Facilities, Public Safety, IT Services, and Marketing to ensure smooth execution of events and mitigate risks.

• Follow up with clients with the intent to continually improve future events, and maintain accurate records of event bookings, agreements, and related communications.
• Implement program evaluation, including surveys, feedback tools, and participation tracking.
• Produce semesterly and annual reports that translate data into clear insights and recommendations.
• Assist Director with preparing and administering surveys for event evaluation.
• Manage departmental use of program management and engagement software platforms (e.g., Monday, Cvent, Ad Astra).
• Assist staff and student employees on data collection tools and reporting expectations.
• Collaborate with Data Science & Institutional Research (DSIR) to maintain alignment with college-wide assessment…