School Health and Office Assistant; SHOA

School Health And Office Assistant (SHOA) For Axis International Academy Elementary And Preschool

The SHOA plays a critical role in ensuring smooth daily operations at AXIS by managing health services, tracking attendance, assisting with front office support, and leading the coordination of AXIS's after-school enrichment program, AXIS Enrich. Working side-by-side with the Office Manager and under nurse delegation, this position requires a high level of professionalism, warmth, flexibility, and attention to detail.

Key responsibilities include:

• Administer first aid and daily care to students; maintain a well-stocked, organized health office
• Manage medication storage and administration per policy
• Monitor immunization compliance and manage health documentation in accordance with state regulations
• Implement student healthcare and emergency plans under nurse delegation
• Conduct vision and hearing screenings; maintain accurate logs and referrals
• Coordinate and execute required annual health inspections for school, preschool, and kitchen licenses
• Communicate with families regarding student health concerns
• Accompany students to medical facilities when necessary
• Maintain confidentiality and uphold all school health laws and policies
• Serve as the on-site lead for implementing student healthcare plans, including medical 504 plans, IEP-related health services, emergency care plans, and individualized healthcare plans (IHPs)
• Provide daily care and first aid to students; administer medications and medical procedures according to established policies and delegation guidelines
• Monitor and document student health needs, including chronic conditions and functional mobility supports, ensuring accommodations are followed throughout the school day
• Maintain and update student health records in compliance with HIPAA and FERPA; uphold confidentiality at all times
• Monitor immunization compliance and manage infection control procedures
• Plan and coordinate annual vision and hearing screenings, including scheduling, staffing, data collection, and follow-up with families
• Participate in student support meetings as needed; provide relevant documentation and input for 504, IEP, and health eligibility determinations
• Communicate with families regarding student health concerns in a professional, compassionate, and timely manner
• Refer families to community health resources as appropriate
• Accompany students to medical facilities when needed
• Keep the health office well-stocked, organized, and compliant with safety procedures
• Back up the incoming phone calls throughout the day as needed; cover the front desk when needed for that staff member's lunch break.
• Maintain positive relationships with students and families
• Track daily attendance; contact families regarding unverified absences and maintain documentation for tardies, early dismissals, and truancy follow-up
• Support school-wide events, scheduling, and volunteer coordination
• Manage enrollment documentation and records, ensuring all required forms are submitted and up to date, including immunization records and emergency contact information
• Collaborate with the school nurse and administrative team to review enrollment data and promptly flag students who may require medical support, individualized health plans, or medication needs
• Input and maintain accurate student data in the school's student information system (SIS)
• Communicate with families regarding missing paperwork and deadlines; support families in completing forms as needed
• Maintain confidentiality and compliance with student record policies (FERPA)
• Monitor and track daily student attendance using the school's Student Information System (SIS)
• Call families of students who are absent without notification and log all parent communications
• Maintain accurate records of tardies, early dismissals, and full-day absences
• Prepare and send attendance letters in alignment with school policy and Colorado attendance laws
• Identify and flag patterns of chronic absenteeism or tardiness; work collaboratively with families to support improved attendance
• Notify the principal of attendance concerns and potential truancy cases
• Maintain documentation required for compliance…