Administrative Assistant

Job Summary

The Administrative Assistant provides comprehensive administrative, clerical, and organizational support to a federal agency program and project teams. The Administrative Assistance is responsible for coordinating administrative operations, maintaining project documentation, supporting meeting logistics, managing records, preparing correspondence, and assisting with the day‑to‑day activities necessary for successful program execution.

No

Permanent;
Full‑Time

Fort Collins, CO (Fully Onsite)

Travel up to 10%

• $22‑$25 per hour
• Non‑Exempt

• Provide administrative and clerical support to Program Managers, project teams, and Government personnel.
• Prepare, edit, format, proofread, and distribute correspondence, reports, presentations, meeting materials, and other program documentation.
• Maintain electronic and hard‑copy filing systems in accordance with federal records‑management requirements.
• Coordinate calendars, schedule meetings, conference calls, workshops, and training events.
• Prepare meeting agendas, record meeting minutes, distribute action items, and monitor follow‑up activities.
• Organize and maintain project files, contract documentation, and administrative records.
• Assist with document management, version control, and quality review of program deliverables.
• Coordinate travel arrangements, meeting logistics, conference registrations, and travel documentation as required.
• Track project deadlines, deliverables, and administrative milestones to support timely project execution.
• Maintain office supplies, equipment inventories, and administrative resources as applicable.
• Assist with data entry, database maintenance, spreadsheet development, and routine reporting.
• Support onboarding activities for project personnel by preparing administrative documentation and coordinating required materials.
• Receive, organize, and distribute incoming correspondence and project communications.
• Provide exceptional customer service when interacting with Government personnel, contractors, and external stakeholders.
• Assist with maintaining SharePoint sites, electronic document repositories, and collaboration platforms.
• Ensure documents comply with agency formatting standards, Section 508 accessibility requirements, and quality expectations.
• Maintain confidentiality of sensitive Government information and project documentation.

• Excellent organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Ability to prioritize multiple assignments while meeting deadlines.
• Strong customer service and interpersonal skills.
• Ability to maintain confidential and sensitive information.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Experience using SharePoint, Adobe Acrobat, and electronic document management systems (preferred).
• Ability to work independently with minimal supervision.
• Ability to support multiple project teams in a collaborative environment.
• Strong proofreading, formatting, and document preparation skills.

• Required:
  
  Bachelor’s degree and 2 years of experience in an office setting OR High school diploma or equivalent and 6 years of experience in an office setting.

• Prolonged periods of sitting at a desk and working on a computer.
• This role routinely uses standard office equipment such as computers, phones, etc.

Eligible employees receive the following benefits:

• Health, Dental and Vision Insurance
• Health Savings Account (HSA)
• MDLIVE
• Benefit Hub
• Paid Annual Leave/PTO
• Paid Sick Leave
• Paid Holidays
• 401(k)
• Basic Life
• Voluntary Life Insurance
• Accident Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program (EAP)

Due to the nature of Chloeta’s services, this position is contingent upon completing with a satisfactory outcome some or all of the following pre‑employment background screenings: government security clearance, federal and state criminal background checks, drug test (urinalysis), Motor Vehicle Record (MVR)…