Membership and Administration Coordinator

Membership and Administration Coordinator

Salary: $54,000.00 - $57,000.00 Annually

Final date to receive applications:
Jul 20, 2026

Association

The Masonry Society (TMS) is a 501(c)(3) nonprofit professional society dedicated to advancing masonry knowledge, its development, and application. Since 1977, TMS has brought together engineers, architects, contractors, educators, manufacturers, and students through standards development, technical resources, education, and collaboration across the masonry industry.

TMS develops nationally recognized masonry standards, publishes technical guides, and provides education through conferences, workshops, and professional programs, and industry collaboration supporting the built environment and the future of masonry construction.

Reports to:

Executive Director

• Supports and coordinates membership renewals, onboarding activities, and related member communications
• Responds to inquiries from members, committees, meeting participants, and industry professionals
• Maintains membership, committee, meeting, and organizational records, databases, and information systems
• Assists with outreach and engagement activities for members, students, educators, and early-career professionals

• Coordinates planning and operational support for meetings, conferences, webinars, and organizational programs including registration management, attendee communications, speaker coordination, audiovisual arrangements, food and beverage coordination, onsite support and logistics
• Coordinates with hotels, meeting venues, and event partners regarding planning timelines, banquet event orders, rooming logistics, and meeting requirements
• Supports North American Masonry Conference planning and logistics in coordination with the Executive Director, staff, committees, and volunteers

• Supports communications and outreach activities across email, website, social media, and digital platforms
• Assists with preparing and scheduling announcements, surveys, program updates, email communications, and related digital content
• Prepares and coordinates social media and digital communications content, website updates, basic graphic design support, and organizational outreach activities

• Provides administrative, scheduling, and project coordination support to the Executive Director
• Supports committee, Board of Directors, and Executive Committee administration including scheduling, meeting materials, minutes, and related coordination activities
• Organizes and maintains operational, committee, and meeting records and files
• Supports general office administration and day-to-day operational activities
• Participates in staff meetings, planning discussions, and operational coordination efforts
• Supports coordination, tracking, and follow-through across multiple projects and priorities

• Associate degree or equivalent combination of education and relevant professional experience
• Two or more years of administrative, operations, membership, meetings, events, nonprofit, or association support experience
• Proficiency with Microsoft Office including Outlook, Word, Excel, and Power Point
• Experience using databases, CRM platforms, software systems, and communication tools to manage information, support workflows, coordinate activities, and generate reports
• Effective interpersonal skills and a service-oriented approach
• Excellent written and verbal communication skills
• Ability to coordinate multiple projects and priorities in a collaborative environment
• Ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail

• Bachelor's degree or equivalent combination of education and relevant professional experience preferred
• Experience working in an association, nonprofit, professional society, or membership-based organization preferred
• Familiarity with database, CRM, or organizational software applications such as Airtable preferred
• Familiarity with Canva or similar tools for preparing digital communications, flyers, social media graphics, presentations, and organizational materials preferred
• Experience supporting board, committee, or volunteer leadership preferred
  
  Experience coordinating meetings, workshops or conferences preferred
• Experience working across multiple functional areas and organizational priorities preferred

• Full-time, non-exempt position
• Compensation range: $54,000 to $57,000 depending on qualifications and experience
• Employer-paid health, dental, and vision insurance for employees
• Employer-paid long-term disability insurance for employees
• SIMPLE IRA retirement plan with 3% employer contribution
• Paid time off and holidays
• Collaborative office environment

Position is located at the TMS Office in Fort Collins, Colorado.

Work is primarily performed in an office and…