Executive Administrative Assistant CCMO

Executive Administrative Assistant – Chief Clinical & Medical Officer

Salary Range: $63,731 - $89,232 annually, based on relevant years of experience

Location:

Larimer County, Colorado, at our Longview Campus

Status:
Full-time, 40 hours per week

Hours:

Daytime shift typically 8am- 5pm with some flexibility

Summit Stone Health Partners is seeking an Executive Administrative Assistant to provide high-level, confidential administrative and operational support to the Chief Clinical & Medical Officer (CCMO). In this highly visible role, you will serve as a trusted partner in a fast-paced healthcare environment, managing complex calendars, communications, meeting coordination, documentation, and follow-up across clinical, medical, inpatient, outpatient, as well as communication with other community leaders and partners.

The ideal candidate is proactive, detail-oriented, calm under pressure, and skilled at anticipating needs, managing competing priorities, exercising sound judgment, and communicating with professionalism and discretion. Your work will help strengthen coordination among executive leadership, medical staff, clinical leaders, operational teams, and external partners while supporting Summit Stone's mission, values, and strategic priorities.

Essential Duties:

• Manage complex executive calendars, schedules, meeting logistics, travel, priorities, and administrative workflows for the CCMO; proactively identify conflicts, anticipate needs, and coordinate activities across inpatient, outpatient, clinical, medical, and operational service lines.
• Prepare, manage, and prioritize executive communications and correspondence, including email, phone communication, meeting materials, agendas, minutes, and follow-up actions, ensuring timely, accurate, polished, and professional interaction with internal and external stakeholders.
• Use independent judgment, discretion, and problem-solving skills to prioritize competing demands, resolve administrative issues, protect confidential information, and determine appropriate courses of action with minimal supervision.
• Coordinate meetings, documentation, and communications for physician leadership, clinical leadership, quality initiatives, operational work groups, and executive committees while maintaining accurate organizational records and resources.
• Support the CCMO in maintaining effective relationships with community partners, regulatory agencies, county and state organizations, healthcare partners, and other external stakeholders by coordinating meetings, communications, and follow-up activities.
• Partner with executive leadership, administrative staff, Compliance, Finance, People, Culture, and Learning, Information Technology, Medical, and Operations teams to coordinate board communications, meeting logistics, and organizational priorities.
• Research, compile, analyze, proofread, and prepare executive reports, presentations, correspondence, briefing materials, and other business documents requiring advanced attention to detail, professionalism, discretion, and accuracy.
• Support departmental operations by processing invoices, monitoring budgets, reconciling expenses, maintaining organizational documents, approving timekeeping transactions as assigned, and ensuring administrative processes are completed accurately.
• Collaborate with administrative professionals and organizational leaders on special projects, strategic initiatives, agency events, process improvements, and cross-functional activities while providing back-up support as needed.
• Represent the CCMO in meetings, community events, and organizational activities as delegated while maintaining confidentiality, professionalism, and alignment with Summit Stone's mission, values, and strategic priorities; perform other duties as assigned.

Minimum Qualifications:

• High school diploma, completion of G.E.D., or equivalent required. Post-secondary coursework in business administration, office administration, healthcare administration, or a related field is preferred.
• More than five years of progressively responsible executive-level administrative support experience required, including experience managing complex calendars, coordinating meetings, preparing polished documents and communications, and handling confidential information with discretion.
• More than two years of experience directly supporting executive and senior leadership are required. Successful candidates will bring strong judgment, professionalism, organization, follow-through, and the ability to manage competing priorities while working with high-level internal and external stakeholders.

Licenses and

Certifications:

• Valid Colorado driver's license or the ability to obtain one within 30 days of hire; must maintain a clean driving record. Frequent travel between Summit Stone locations and external meetings or events may be required.
• Notary Public preferred.

Preferred Qualifications:

• Experience supporting physician executives, medical leadership, healthcare operations, clinical programs, or…