Administrative Operations Coordinator Part-time

## Administrative Operations Coordinator Part-time Apply remote type:
Fully in-person/on-site locations:
Fort Collins, COtime type:
Part time posted on:
Posted Yesterday job requisition :
R#

Job Description ##

Position Summary:

The Administrative Operations Coordinator provides comprehensive administrative, operational, and client service support to the Executive Director and leadership team of the Veterinary Diagnostic Laboratories (VDL). This position coordinates business operations, executive support, special projects, facilities and event management, and stakeholder communications to ensure the efficient day-to-day operation of the laboratory. The role exists to provide high-level administrative coordination that supports the VDL's diagnostic, research, teaching, and outreach missions while promoting operational excellence and exceptional customer service.  

The position is part-time with a schedule based on laboratory needs. This position may require after-hours work, based on caseload and urgent testing or laboratory needs.  This is an essential position, and the employee may be required to report to work, without delay, on some weather closure days and various holidays throughout the year.  ## Description of Work Unit:

At the CSU Veterinary Health System, animals and the people who care for them are at the heart of everything we do. Every decision we make reflects our commitment to those who trust us with their animals’ health. That focus inspires us to deliver expert veterinary services, support veterinary education and training, and advance groundbreaking research. We show up every day with passion, eagerness to collaborate, and a drive to redefine what’s possible.

Our deep partnership with the College of Veterinary Medicine and Biomedical Sciences amplifies our impact, enabling us to boldly innovate and share knowledge widely.  The mission of the Veterinary Diagnostic Laboratory (VDL) is to provide timely, accurate and pertinent animal disease diagnostic services and educational outreach to veterinarians, animal industries and animal interests. The Veterinary Diagnostic Laboratory will strive to meet the goals the College of Veterinary Medicine and Biomedical Sciences and the University through research to develop new approaches to disease identification, investigation, prevention and through education of professional veterinary medical, graduate, and post-doctoral students.  

## Full consideration date:

Monday, August 10, 2026, 11:59pm (MT). This position will remain open until filled.  ## Essential

Job Duties:

* Independently and reliably provide administrative, client services, and business operations support for the Executive Director and administrative team of the Veterinary Diagnostic Laboratories.
* Prioritize and manage multiple projects simultaneously, both independently and as part of a team. These projects arise daily and require communications to various individuals/teams and organization of documents, responses, and other project outcomes.
* Organize section and unit events, including employee appreciation events and various teaching, research, and service events. Some of these events may include organization of attendees outside of the university.
* Develop meeting and project materials, including PowerPoint slides, handouts, letters, and meeting minutes.
* Organize and manage administrative meetings.  Organize and manage various scheduling needs for the Executive Director and other administrative staff.
* Serve as a positive role model in work performance and practices, including completing testing without delay, minimizing non-work-related activities, ensuring completion of tasks in a timely manner.
* Provide exceptional client services to all clients, including minimizing operational and testing issues and appropriately resolving client complaints.
* Manage various building needs including cleaning, repair, keys, work spaces, office supplies and equipment.  ## Conditions of Employment:
* Pre-employment Criminal Background Check (required for new hires).
* Valid Driver’s License - Must possess or obtain a valid driver’s license by the employment start date and maintain such in good…