Operations Administrator

Mader Group specializes in heavy equipment maintenance, providing quality repairs, preventative maintenance, and expert diagnostics. The company has built a strong reputation for delivering reliable technicians in a professional, timely, and cost-effective manner. As a mining contractor, Mader supports a full range of needs from breakdowns and shutdowns to midlife services. With over 480 team members across North America and 4,200 globally, the company offers diversified maintenance solutions and values high energy, results-focused professionals.

Applicants can expect to join a growing organization committed to operational excellence and customer satisfaction.

We're looking for an experienced Administrator to join us in our Fort Collins office. This is not a traditional admin role. You'll sit at the center of a fast-moving operation, coordinating people, travel, compliance, invoicing, and commercial processes to help keep operations running smoothly.

Location:

Fort Collins, CO | Office-Based

Schedule:

Monday to Friday | 8:00 AM - 5:00 PM

Employment Type:

Full-Time

Compensation: $70,000 Base Salary + Up to $15,000 Annual Bonus Potential

• Coordinate flights, lodging and mobilization for field crews
• Support fleet management and vehicle logistics
• Assist with new hire onboarding and employee start-up processes
• Manage employee training records and personnel information
• Maintain client portals and job tracking systems
• Manage safety, compliance and operational documentation
• Complete monthly invoicing for an assigned portfolio
• Raise and manage purchase orders
• Assist with credit card reconciliation and invoice processing
• Work closely with operations to resolve day-to-day issues and keep projects moving

• Experience in operations administration, project administration, logistics or a similar fast-paced role
• Strong time management skills and the ability to manage competing priorities
• A proactive approach and willingness to take ownership
• Excellent attention to detail
• Confidence using Microsoft Office, including Excel and Outlook
• Strong communication and organizational skills
• Someone reliable, team-oriented and comfortable working in a high-performance environment
• 401(k)
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance
• Paid employee trips

We're a fun, fast-paced crew and looking for our newest team member who has the motivation and drive to see the business, team and themselves succeed!