School Administrative Assistant - Sunrise Elementary School

Job Title:

School Administrative Assistant

FLSA Exemption Status:
Non-Exempt

Classification Group:
Educational Office Professionals

Supervising Position:
School Assistant Principal

Pay Plan:
Educational Support Personnel

Pay Range:
Range 08

Last Updated: 12/16/2025

Pay Information

Benefits Information

Under the direction of a School Assistant Principal, perform a variety of clerical and administrative tasks and may provide functional guidance to clerical employees. May compile special periodic reports and compose non-routine correspondence. Typically involves some project work. Work on assignments that are moderately complex in nature where judgment and analysis are required in resolving problems and making recommendations.

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 1. Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. Frequency:
  Daily Percentage of Time: 20%
• 2. Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. Frequency:
  Daily Percentage of Time: 20%
• 3. Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed. Frequency:
  Daily Percentage of Time: 15%
• 4. Conduct research and compile and type statistical reports. Frequency:
  Daily Percentage of Time: 15%
• 5. Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records. Frequency:
  Daily Percentage of Time: 10%
• 6. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Frequency:
  Daily Percentage of Time: 5%
• 7. Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. Frequency:
  Daily Percentage of Time: 5%
• 8. Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. May complete basic monitoring of a department budget. Frequency:
  Weekly Percentage of Time: 5%
• 9. Perform other duties as assigned or requested. Frequency:
  Daily Percentage of Time: 5%
• TOTAL 100%

This job has no direct supervisory responsibilities.

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Two (2) years of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
• Intermediate knowledge of typical office equipment such as telephones, copiers, fax…