Administrative Assistant Fort Collins, California | Robert Half

Administrative Assistant

We are looking for an Administrative Assistant to support property operations in Fort Collins, Colorado. This long-term contract position is ideal for someone who thrives in a fast-moving environment and enjoys balancing resident support, office coordination, and operational follow-through. The role works closely with property leadership to keep leasing activity, maintenance requests, financial records, and vendor communications organized and on schedule.

Responsibilities:

• Partner with the Property Manager to help keep daily site operations running smoothly across the property portfolio.
• Respond to tenant and resident inquiries, provide timely updates, and help resolve routine service-related concerns with professionalism.
• Prepare and maintain leasing and occupancy documentation, including move-ins, move-outs, renewals, notices, and resident files.
• Record rent transactions, review past-due accounts, and assist with collection-related follow-up and reporting.
• Monitor work orders and coordinate repair requests with maintenance staff and external service providers to support timely completion.
• Support vendor administration by arranging service visits, tracking repair progress, gathering required paperwork, and confirming agreement compliance.
• Organize operational and financial documents such as invoices, bids, insurance certificates, W-9 forms, and service agreements.
• Assist with administrative accounting tasks by processing invoices, updating budget information, and preparing routine reports.
• Perform property walkthroughs to help identify issues related to appearance, safety, and compliance expectations.
• Maintain accurate data in property management platforms such as Yardi, One Site, App Folio, Real Page, or similar systems.