New Construction Coordinator

Northern Air keeps our community comfortable with quality craftsmanship and dependable service. We’re proud to be a locally owned company, with our people and our community at the heart of everything we do. With an average team tenure of 9 years, over double the industry average, we’re a place where careers thrive. From day one, you’ll receive hands-on mentorship, in-house training, and real-world experience to help you grow with confidence.

Northern Air is an established and growing HVAC business seeking a reliable, organized, and proactive New Construction and HVAC Coordinator team member. The successful candidate will play a crucial role in supporting the day-to-day administrative functions of our New Construction HVAC (Heating, Ventilation, and Air Conditioning) department. This position requires strong organizational skills, effective communication, and the ability to multitask in a fast-paced environment.

• Assist with general office duties, including answering phones, responding to emails, and managing appointments.
• Schedule rough-ins, trims, and F/O
• After jobs have been called in, made into job card and document
• Keep record of jobs and builders, warranties, units
• Take contractor calls and coordinate with superintendent
• Maintain organized and up-to-date filing systems for documents related to HVAC projects, contracts, and client information.
• Prepare and process paperwork, including invoices, purchase orders, and other relevant documents.

• Provide excellent customer service by addressing client inquiries, scheduling appointments, and maintaining positive relationships with customers.
• Assist in preparing and sending quotes, proposals, and service agreements to clients.

• Help maintain a clean, safe, and efficient warehouse environment.
• Coordinate and schedule HVAC technicians for service calls, installations, and maintenance appointments.
• Collaborate with other departments to ensure seamless communication and workflow.
• Coordinate with installers to get material

• Enter and update information in the company database, including client details, work orders, and project status.
• Update job costing into Service Titan to create projects

• High school diploma or equivalent
• HVAC-related experience
• Proficient in the Microsoft Office suite of products
• Excellent organizational and time management skills
• S trong communication skills, both written and verbal
• Ability to work collaboratively with the office and field teams, along with working independently

• Experience with Service Titan
• Previous experience with Northern Air

Growth Potential: This position starts as part-time with a clear path toward full-time employment as our operations expand. Access to in-house training, hands-on mentorship, and real-world experience alongside seasoned technicians.

Work-Life Balance: Enjoy a consistent weekday schedule with no weekend work.

Stability: Join a local, established company with a reputation for quality and a collaborative team culture.

Compensation: $21-$27 per hour full time, based on experience.

Benefits: Paid sick and Family Leave, health, dental, vision, AFLAC, paid time off, 401(k) with match (depending on length and hours of service).