Administrative Assistant III - Schools of Social Sci, Edu, Public Service

Benefits

• Strong, secure, yet flexible retirement benefits, Colorado PERA.
• Medical, Dental, Vision, Life and Disability benefits, Health Benefits.
• Access to a tuition reimbursement program for eligible employees, their eligible dependents and domestic partners at any of the 13 system community colleges.
• Access to an Employee Wellness Program and Employee Assistance Program (CSEAP).
• A comprehensive leave program, including: annual and sick leave, paid holiday and winter break.
• Access to an abundance of professional development opportunities at FRCC.
• Opportunities to work hybrid 1 day per week.
• This position’s home campus will be the Larimer Campus in Fort Collins.
• This position works the following shift:
  Monday-Friday, 8:00 am-5:00 pm.

The Schools of Social Sciences, Education, and Public Service (SSEPS) provides academic programming for students interested in careers and transfer options in the social & behavioral sciences. Administrative Assistant III positions in academic affairs provide comprehensive administrative and organizational support to the schools.

• Serve as a point of contact for the school at LC.
• Create a welcoming and friendly environment ensuring students, faculty, instructors, staff, and all customers feel valued and attended to.
• Provide office and phone coverage, screen/review mail, refer faculty, instructors, students, and staff to appropriate resources.
• Communicate and assist faculty, staff, and students to resolve issues and develop solutions. Escalate issues to Department Chairs, Academic Dean, and VP as needed.
• Help plan and organize meetings at LC as needed.
• Attend meetings, take and distribute minutes as appropriate.
• Place and follow up on work orders for the schools with LC facilities and IT.
• Assist LC faculty, instructors, and students’ complete forms as needed.
• Contact students as needed, included for course cancellations.
• Collect syllabi for the schools.
• Submit FLAC contract requests as needed.
• Support instructor/faculty absences as needed.
• Assist with onboarding of instructors and faculty at LC.
• Assist with planning meetings for CTE programs advisory boards at LC as needed.
• Collaborate with Academic Dean and other school administrative assistants to ensure clarity about day‑to‑day task management for LC.

• Purchase and reallocate expenses for the schools through P‑Cards, Expense Voucher and Purchase Orders.
• Prepare budget transfers and purchase requests as needed.
• Ensure compliance with FRCC and State budget guidelines and recommend adjustments.
• Communicate accurate budget information to appropriate stakeholders.

• Hire, train, evaluate, and supervise student staff, providing initial and ongoing training and coaching.
• Provide leadership related to student staff management including updating training materials and manuals.
• Maintain the student staff schedule.
• Ensure time sheets and hourly appointment forms are approved and processed in a timely fashion.

• Thirty‑six months (36) of professional, general administrative or office support experience. The primary function of your job must be clerical.
• Effective verbal and written communication skills.
• Part‑time experience will be pro‑rated.

• Critical Thinking – Understand the Compensation Handbook, make purchases and reallocate expenses, maintain confidentiality.
• Customer Service – Interact with students, staff & other departments.
• Communication – Provide information to supervisors, co‑workers, students & faculty by telephone, email, in written form or in person.
• Event/Meeting/Scheduling – Manage department events, schedule meetings.
• Technology – Create and update spreadsheets, documents; enter data into formal databases; knowledge of Microsoft Office Suite.
• Problem Solving/Decision Making – Analyze information and evaluate results to choose the best solution, handle complaints, settle disputes, resolve grievances, negotiate with others.
• Time Management – Manage tasks to meet deadlines and expectations.
• Reallocating Expenses/Maintaining Budget – Make purchases, reallocate expenses, update spreadsheets.
• Supervision – Guide, evaluate, and support student employees, provide development tools.
• Inclusive Workplace Practices – Build positive, respectful relationships with people from diverse backgrounds.

Must submit to and successfully complete a pre‑employment background check.

Front Range Community College is an equal opportunity employer. The State of Colorado believes that equity, diversity, and inclusion drive our success, and encourages candidates from all identities, backgrounds, and abilities to apply.