Graduate Program Coordinator

Job Description

Position Summary:

The Graduate Program Coordinator manages admissions, student communications, recruitment, events, and administrative operations for graduate programs in the Department of Ecosystem Science and Sustainability (ESS). ESS administers eight graduate programs: four research-based degrees (MS and PhD in Ecosystem Sustainability; MS and PhD in Watershed Science), one professional master's program (PSM in Ecosystem Science and Sustainability), and three graduate certificates (Carbon Management, Water Resources, and Environmental Data Science).

This position provides essential support across all programs, including prospective student recruitment and communications, admissions processing, new student onboarding, event coordination, and registration and university form assistance. The Graduate Program Coordinator leads these functions and may contribute to additional departmental needs such as course scheduling, instructor and GTA hiring coordination, staff meeting support, and marketing and communications.

Full consideration date:
August 14, 2026

• Graduate Admissions and Recruitment:
  Manage the graduate admissions process, including prospective student communications, recruitment events, and support for faculty and admissions committees.
• Graduate Student Support:
  Assist enrolled students with onboarding, registration, curriculum questions, and university forms and deadlines.
• Outreach and Alumni Relations:
  Support recruitment outreach and alumni engagement as part of ESS's collaborative outreach efforts across staff and faculty.
• Event Coordination:
  Plan and coordinate departmental events, including orientation, community-building activities, faculty meetings, and seminars.
• Other Related Duties:
  Contribute to other department tasks as needed, including course scheduling and coordinating instructor and GTA hires.

• Pre-employment Background Check.

• Position may supervise student staff.

• Bachelor's degree.
• 2-3 years of administrative, program coordination, or student services experience.

• Familiarity with CSU systems, including Aries, Slate, Scait, Kuali, course scheduling, and HR procedures.
• Experience with MS Office (Word, Excel, PowerPoint, Teams), calendar management, and meeting coordination.
• Experience with event coordination, including scheduling, advertising/promotion, and implementation.
• Experience with marketing to prospective students and engagement with alumni, including managing mailing distribution lists.
• Prior experience interacting with diverse student groups, staff, and faculty.
• Background in higher education with knowledge of academic policies and procedures.
• Communication skills and ability to work collaboratively.
• Experience managing tasks independently and adapting to shifting priorities.

$50,000 - $70,000

Cover Letter, Resume/CV

Colorado State University is not just a workplace; it is a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification.

Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.